OFFICE OF THE PCDA (O), GOLIBAR MAIDAN, PUNE 411 001

  

THE RIGHT TO INFORMATION ACT, 2005

 

STRUCTURE OF PCDA (O), PUNE

 

Section 4(i)(b)(i)(ii)(iii) of the RTI Act, 2005

 

PCDA

(Head of the office)

 

   Addl CDA / Jt CDA

(Overall Charge of Audit, Account and EDP)

DCDA / ACDA

(Incharge of various Sections / Wings)

SAOs / AOs

AAOs

 

OFFICE SET UP

 

 Sr. No.

Wing

Work dealt with

1

Central Wing

(The following matters areas concerning Defence Civilians/staff of this office).

Admin. Section/Admin./Pay Section

1.         Processing of all the cases relating to Establishment and Administration. 

2.         Looking after the claims, advances and Pay and Allowances.

Hindi Cell

1.       All matters relating to Hindi and   

       implementation

2.      Monitoring of the Hindi Language Policy. 

Disb. Section

1.      Issue of Current Cheques, as per Cheque Slip

      received from section,

2.      Forwarding of Cheques to various bankers

3.      Monitoring the delivery and submission of reports.

Records Section

1.        Receipt of dak/sorting

2.        Distribution to concerned sections and

3.        Dispatch of all dak through the post.

Accounts Section

1.      Accounting, Monitoring and Booking of

      expenditure with regard to Defence Civilians       

      and Army

Building/Security Section

1.  Looking after Security of Office Building and

     Office Premises. 

2.      Maintenance and upkeep of office building and premises.

EDP Centre

1.      Input, Processing of data for Pay And

      Allowances, Claims, IT, DSOP of Army    

      Officers

2.      Printing of IRLAs, Statement of Accounts, Form 16 and CCO 9

3.      Issue of cheques apart from current cheques.

Technical Section

1.      Endorsement of orders from various authorities, interpreting and issuing orders for implementation.

2.      Carrying out of internal cheques, internal audit of various sections.

Wet Canteen

1.      To provide Breakfast, lunch and Snacks at

      subsidized rates for staff during working      

            days.

Grocery Shop

1.       To procure/indent grocery items from the CSD and to provide sales services for staff.

PRO

1.        Help desk for receiving the Army Officers and settling their queries,

2.        Directing the officers to the concerned AOs/AAOs of the section where the queries can not be settled at the desk.

2

Ledger Wing

1.      Audit and Payment of Pay and Allowances

2.      Personal Claims regarding HRA, HRR, Tuition Fee, Children Education Allowance, Outfit Allowance, etc., to Army Officers Leave Encashment, AGIF accumulations and Terminal Gratuity for Army Officers

3

Transportation Wing

1.      Audit and Payment of Personal Claims for

      Temporary Duty, Leave Travel Concession,

      Permanent Posting, Courses, etc.,

4

Archives Section

1.      To finalize the accounts of retired, released,   

      dead army officers pay account.

2.      To settle the various dues that are resulted consequent on retirement, VRS, invalidment death of the Army Officers, deputation

Pension Cell

1.      Preparing LPC cum data sheet. 

2.      Scrutiny of Pension Application

 

Documents that are held by PCDA (O) or under its control

 

          Statement of Account showing the monthly remuneration, tax deductions, standard deductions, and net pay are computerized.  SoA of individuals officers are held in the IRLA of the officer.

          The case file of the officers having correspondence including Part II Orders, claims, audit objections etc are maintained for 5 years only.  TA/DA bills are stored monthwise for each Section in bill-bundles.    

          Officers are advised to send application under RTI Act 2005 only in cases wherein “information” as laid down under Section 2 (f) of RTI Act 2005 is to be obtained.  Queries, clarifications regarding receipt/adjustment of claims/allowances etc may be addressed to Accounts Officers/DCDA/Addl CDA (O).  Such clarifications sought for under RTI Act 2005 will not be entertained, neither would the allowances/claims be re-examined merely on being received as an application under RTI. 

In Annexures to para 61 of Office Manual Part II, Vol.I, a detailed statement showing the documents of various categories held by DAD and period of its retention is stipulated.  A description of records showing such categories of documents which are frequently used and asked for under RTI Act 2005 is listed below showing the periods on the expiry of which they may be destroyed:-

 Description of Records

 

Sl.No.

Description of Records

Periods of retention

1.

2

3

1.

IRLAs (Officers)

a) Officers retired/released on attaining the age of superannuation

10 years from the date of final settlement of accounts

 

b) officers released/retired from service due to reasons other than (a) above and released non-regular officer such as SSC, EC, NCC, TA etc (Amended vide CS 200/88)

35 years after their initial release

2. Personal case files

i. Documents which are of transitory nature and which are ancillary to the months salary bills

5 years after the month to which it relates.

 

(ii) Documents of important nature relating to essential events in the officers official career

5 years from the date on which officer retires or otherwise becomes non-effective

3.

Monthly pay bills

5 years after the month to which it relates

4.

Authorisation slips

5 years after the month to which it relates

5.

Broad sheets (consolidation of compilation)

5 years after the month to which it relates

6.

Stamped receipts in respect of salary bills, cheques

One year after the month to which it relates

7.  Cheques

(i) Cheques cancelled

(ii) Files of

(iii) Schedule III  

(iv) Cheques paid, files

3 years (a) 5 years ‘D’ Section copy (b) 10 years Accounts Section copy

 

5 years excluding the year of issue

8.  Registers (Miscellaneous)

(i) Bills diary register

1 year

 

(ii) Bill payment register

5 years

 

(iii) Demand register

3 years (5 years in respect of GP Fund Demand Register)

 

(iv) Despatch register (letters and objections)

1 year

 

(v) Despatch register (cheques)

3 years

 

(vi) Register of advances for motor cars and other conveyances

6 years

 

(vii) Register of LPCs issued

3 years

 

(viii) DP Sheets

3 years

 

(ix) Register of temporary withdrawals and their recoveries (Funds)

5 years

 

(x) Register of Telegrams/Signals/Reminders

1 year

 

(181) Inward Diary Register

1 year

 

Particulars of Central Public Information Officer (CPIO)

 

Smt. Rekha Raikar Kumar,  ICAS

Addl. CDA

Office of the PCDA (O)

Golibar Maidan

Pune 411 001

Telephone No. – 020 – 26401103

Fax No. – 020 – 26453446

 

Particulars of Central Assistant Public Information Officer (CAPIO)

 

Shri. George Joseph, IDAS

ACDA 

Office of the PCDA (O)

Golibar Maidan

Pune 411 001

Telephone No. – 020 – 26401108

Fax No. – 020 – 26453446

 

Smt. S A Dange, IDAS, ACDA has been nominated as Central Assistant Public Information Officer (CAIPO), wef 03/02/14, for the officer of the PCDA(O), Pune, in the absence of Shri. George Joseph, IDAS, ACDA (CAIPO) 

 

 

Section 4 (1) (b) (v) of the RTI Act 2005

 

Rules, regulations, instructions, manuals held by PCDA (O) or used by PCDA (O)’s employees 

for discharging its functions:-

          

Srl.No.

Name of compilation

Category

1.

OM Part I

Manual

2.

OM Part II Vol.I

Manual

3.

OM Part II Vol.II

Manual

4.

OM Part IV Vol.I

Manual

5.

OM Part IV Vol.II

Manual

6.

OM Part IV Vol.III

Manual

7.

OM Part IV Vol.IV

Manual

8.

OM Part IV Vol.V

Manual

9.

OM Part IX (PCDA (O))

Manual

10.

OM Part XI

Manual

11.

Defence Account Code

Rules

12.

Defence Audit Code Vol.I

Rules

13.

Defence Audit Code Vol.II

Rules

14.

Pay and Allowances (Officers)

Regulation

15.

Leave Rules (Army)

Regulation

16.

Travel Regulation

Regulation

17.

Financial Regulation Part I Vol.I

Regulation

18.

Financial Regulation Part I Vol.II

Regulation

19.

Financial Regulation Part II

Regulation

20.

UA Manual

Manual

21.

General Financial Rules

Rules

22.

Pension Regulations (Officers) Part I

Regulation

23.

Pension Regulations (Officers) Part II

Regulations

24.

Quarters and Rent

Instructions

25.

RMS Regulations

Regulations

26.

Army Act 1950

Regulations

27.

Army Rules 1954

Rules

28.

Classification Hand Book

Manual

29.

DSOP Fund Rules

Rules

30.

FRSR

Regulations

31.

Army Instructions

Instructions

32.

Special Army Instructions

Instructions

33.

Army Orders

Rules

34.

Special Army Orders

Rules

 

HOW TO APPLY

 

            A person can apply by making a request for information under RTI Act in  writing or through electronic means in English or Hindi or in the official language of the area with the prescribed fee to the Central Public Information Officer  or the Assistant Public Information Officer, as the case may be.

 

WHAT IS THE TIME PERIOD

 

            The Central Public Information Officer, on receipt of a request, shall as expeditiously as possible, shall within thirty days of the receipt of the request either provide the information or reject the request for any reasons specified in Section 8 and 9.

 

EXEMPTION FROM DISCLOSURE OF INFORMATION UNDER SECTION 8 AND 9

 

            There shall be no obligation/binding to give any citizen –

 

            (A)      Information, disclosure of which should affect the sovereignty and

            integrity if India, the security, strategic, scientific or economic interest of

            the state relation with foreign state or lead to incitement of an offence.

 

            (B)      Information which has been expressly forbidden to be published by

             any Court of Law or Tribunal or the disclosure of which may constitute  

            Contempt of Court.

 

(C)      Information, the disclosure of which cause breach of privilege of

Parliament or the State Legislature.

 

(D)      Information including commercial confidence, trade secrets or intellectual

properly.  The disclosure of which harm the competitive position of a third party,

 unless the Competent Authority is satisfied that Layer Public interest warrants the

disclosure of such information.

 

(E)       Information available to a person in his fiduciary relationship unless the

Competent Authority is satisfied that the Layer Public interest warrants the disclosure

 of such information.

 

            (F)       Information received in confidence from foreign Govt.

 

(G)      Information, the disclosure which would endanger the life of physical safely

of any person or identity the source of information or assistance given in Confidence for

law enforcement  or security purpose.

 

(H)      Information which would impede the process of investigation or apprehension and

other officers.

 

(I)        Cabinate papers including records of deliberation of the Council of Ministries,

Secretaries and other officers.

 

(J)       Information relates to personal information, the disclosure of which has no

relationship to any public activity or interest, or which would cause unwarranted invasion

of the privacy of he individual unless Central/State Information Officer or State Public

Information officer or the appellate Authority is satisfied that larger public interest justifies

the disclosure of such information.

 

            Accordingly to Section 9 Central/State Public Information officer may reject request for

information where such request involves infringement of copy right subsisting in a person other than

state.

 

COST OF PROCESSING THE INFORMATION

 

1.         A request for obtaining information under sub-section (1) of Section 6 should be

accompanied by an application fee of Rs. 10/- by way of cash against proper receipt or

by Demand Draft or Bankers Cheque payable to the Accounts Officer of the Public

Authority.

 

2.         For providing information the fee shall be charged by way of cash against proper

receipt by Demand Draft or Bankers Cheque payable to the Accounts Officer of the Public

Authority at the following rates.

 

(A)      Rupees two for each page (in A4 or A3 size paper) created or copied.

 

                        (B)      Actual charge or cost price of a copy in larger size paper

 

(C)      Actual cost or price for samples or models and

 

(D)      For inspection of records, no fee for the first hour; and a fee of Rs. 5/- for

each subsequent hour (Or fraction thereof)

 

(E)       For information provided in diskette or floppy Rs. 50/- per diskette or floppy

 

(F)       For information provided in printed form at the price fixed for such publication

or Rs. 2/- per page of photocopy for extracts from publication.

 

The applicant who are denied information sought or he is not satisfied with the information

can go for appeal to the Principal Controller of Defence Accounts of the Office of the

PCDA (O), Golibar Maidan, Pune 411 001

 

Description of CDA (O) Account Number allotted to Army Officers

 

            For Example : 2/72/208339 M

            2 represent Ledger Wing Section

            72 represents Task Number

            208339  represents Pr.CDA (O) Account No. allotted to the Army Officer

            M  accuracy of the numerical part

            9  represents 'T' Wing Section

           39 represents 'T' Section Task number

LIST OF IDAS OFFICERS OF Pr.CDA (O) PUNE WITH PHONE NUMBERS

 

Sr. No.

Name of the Officer

Phone Number

Basic Pay

Grade Pay

1.       

Shri  M. A. Lincoln,  IDAS ,  Pr.CDA

26401101

71340

_

2.       

Smt. Rekha Raikar Kumar, ICAS Addl.CDA

26401102

46380

8700

3.       

Shri Dale Mahesh Bhagwat  IDAS , ACDA

26401105

16880

5400

4.       

Mrs Swati Ashok Dange, IDAS , ACDA

26401104

27540

5400

5       

V S Nagarajan, IDAS  Dy.CDA

26401106

30240

6600

 

SAOs/AOs OF CENTRAL WING

 

 

Name of the Officer

S/Shri.

Phone

Number

Basic Pay

Grade Pay

ADMIN

P B Agrawal, SAO

26401136

24370

5400

AN./PAY

Smt. Vijaya Natarajan, SAO

26401115

25510

5400

TECHNICAL

Smt. S A Pathan, SAO

26401126

25530

5400

TECHNICAL

D S Kanse  SA

26401126

25510

5400 

ACCOUNTS

S G ACHARYA  AO

26401219

21840

5400

DISB

K D GAIKWAD, SAO

26401130

25530

5400

RECORDS

S B TEMBHEKAR, AO

26401124

22430

5400

PRC

N R Deshpande, SAO

26401138

26080

5400

  

AAOs/SOs (A) OF CENTRAL WING  

 

 

Name of the Officer

S/Shri.

Phone Number

Basic Pay

Grade Pay

ADMIN

Smt. M Krishna Niharika, AAO

26401112

18740

5400

ADMIN

Vinay Kumar Kamble, AAO

26401113

15290

4800

Sectt

Sanjay Kumar, AAO

26401101

15390

4800

ADMIN./PAY

S Kamalamurthy , AAO

26401116

18270

5400

ADMIN./PAY

Tom Joseph, AAO

26401117

18050

4800

TECHNICAL

Uma Shankar C H , AAO

26401128

16000

4800

TECHNICAL

S RAVI, AAO

 

 

TECHNICAL

Mohan Rao, AAO

26401128

17590

4800

TECHNICAL

Smt Wadkar A D, AAO

15390

4800

TECHNICAL

Madhavi Latha M AAO

26401127 

14470

4800

ACCOUNTS

A V Joshi, AAO

26401149

20200

5400

ACCOUNTS

Anil Kumar A. AAO

26401149

14470

4800

DISB

 N Jitendar Kumar, AAO  

26401131

15390

4800

DISB

 Gobind Kumar, AAO  

26401131

14470

4800

RECORDS

 Uttam Kumar Das, AAO  

26401123

15390

4800

RECORDS

 Smt. Geetha Thakur, AAO  

26401124

20200

5400

PRO

 Smt.Shilpi Sahai AAO    

26401353

15710

4800

PRC

 C V Natrajan, AAO    

26401140

17510

4800

PRIVATE SECRETARY

Smt. Santhakumari Balchandran 

26401101

21130

4800

 

SAOs/AOs OF LEDGER WING  

 

 LW Section

Name of the Officer

S/Shri.

Phone Number

Basic Pay

Grade Pay

Legal Cell & RTI

Umesh G Kurtkoti , SAO

26401155

26080

5400

LW/SS/Adm & Audit

K M Karande , SAO

26401150

24370

5400

1

G Pradeep Kumar, AO

26401201

21260

5400

2

Smt. Mansi P Kulkarni, SAO

26401202

24940

5400

3

D M K Murthy, SAO

26401203

25510

5400

4

M R Burde, AO

26401204

18780

5400

5

V N Waware, AO

26401205

18780

5400

6

R K Mishra, AO

26401206

23830

5400

7

Smt. Julie Sawant , SAO

26401207

23830

5400

8

Smt. V V Joshi, SAO

26401208

25510

5400

9

J G Thakur,AO

26401209

18760

5400

10

Smt.Aruna Sridhar, SAO

26401210

23210

5400

11

K U Prabhakaran, SAO

26401211

23830

5400

12

R D Deshpande, SAO

26401212

24940

5400

13

Smt. S R Boid, AO

26401213

20530

5400

14

Smt. Shalini Sinivas

26401214

20740

5400

15

U G Kadam, AO

26401215

18780

5400

16

Ms. Surekha, SAO

26401216

25510

5400

17

B S Kamble, SAO

26401217

23870

5400

18

Smt. S S Belsare , SAO

26401218

24610

5400

19

S G Acharya,  AO

26401219

21040

5400

AFL & LIC

Smt. Vijaya Natarajan, SAO

26401115

25510

5400

RENT

Ms J M Karia, AO

26401200

23830

5400

NR & Pension Cell

Ms J M Karia, AO

26401200

23830

5400

DO II Cell

Smt. H V Nair, SAO

26401263

24970

5400


AAOs/SOs (A) OF LEDGER WING  

 

LW Section

Name of the Officer

S/Shri.

Phone Number

Basic Pay

Grade Pay

Legal Cell & RTI  

Ravi Sudhakar M AAO

26401155

14800

4800

SS – ADMIN

26401240

SS - ADUDIT

Khagesh Kumar, AAO

26401220

15390

4800

SS – AUDIT

A D Jadhav, AAO

26401220

16140

4800

AFL & NR

Smt. Aparna M

26401240

17110

4800

1

Smt. Vidya Rajesh, AAO

26401221

19240

5400

2

G Ramesh Kumar, AAO

26401222

14800

4800

3

G A Rajguru, AAO

26401243

21250

5400

4

Shardul R Deshpande, AAO

26401224

17590

4800

5

Ram Babu S, AAO

26401225

5

Satish Kumar A, AAO

26401245

18740

5400

6

Smt Subhadra V, AAO

26401226

17590

4800

7

M L Chandrakar, AAO

26401247

21730

5400

8

Madhab Kumar Das, SAS Apprt

26401228

14470

4800

9

Hanumantha Rao K, AAO

26401229

15410

4800

9

J M Payas, AAO

26401249

19410

4800

10

Bhaskar P A, AAO

26401230

16690

4800

11

Pankaj S Shende, AAO

26401231

15290

4800

12

P D Dhongadi, AAO

26401232

17840

4800

13

S Gnaneshwar, AAO.

26401233

14800

4800

14

Venkata Narasaiah, AAO

26401234

15390

4800

15

R Brahmaji, AAO

26401235

14800

4800

16

Venkat K Vurity, AAO

26401236

14800

4800

17

Shailendra Kumar, AAO

26401237

18740

5400

18

S K Singh, AAO

26401238

15390

4800

18

N Balakrishna, AAO

26401258

15390

4800

19

Smt. Shailaja S, AAO

26401239

15390

4800

Pension Cell

Smt. Bijaya Dutta,AAO

26401142

20220

5400

LIC

Smt Usha Rani, AAO

26401261

16000

4800

RENT Cell

M M Singh , AAO

26401262

15390

4800

RENT Cell

J Rajan , AAO

26401262

17840

4800

DO II Cell

Lakshmi Satyaprasad Chella, AAO

26401264

14800

4800

DO II Cell

M K Pathak, AAO

26401265

14800

4800

DO II Cell

D V N Nageshwar Rao, AAO

26401265

16990

4800

Arch Records

Ramkrishna N S S, AAO

14470

4800

 

  

SAOs/AOs OF TRANSPORTATION WING

 

 T Wing  Section

Name of the Officer

S/Shri.

Phone Number

Basic Pay

Grade Pay

TSS & T Course

S S Mane, SAO

26401300

23500

5400

1

Smt. R D Parmar, AO

26401301

21840

5400

2

M S Joshi, SAO

26401302

24970

5400

3

J P Gosavi, SAO

26401303

26080

5400

4

 Smt V P Puranik, SAO

26401304

25530

5400

5

S D Jain, SAO

26401305

25510

5400

6

G L Bhambere, SAO

26401306

26080

5400

7

Smt. K R Khadilkar, SAO

26401307

26060

5400

8

Smt M V Mathkar, SAO

26401308

25510

5400

9

Smt Vandana V Raikar

26401309

21280

5400

10

Keshavan Namboodiri

26401310

24370

5400

11

S S Mane, SAO

26401311

23500

5400

 

 

AAOs/SOs (A) OF TRANSPORTATION WING

 

 

 T Wing  Section

Name of the Officer

S/Shri.

Phone Number

Basic Pay

Grade Pay

SS

Smt. Ramya M, AAO

26401300  

17110

4800

T Coord

V V Pendharkar, AAO  

26401352  

20200

5400

V K Srinivasa Rao, AAO

26401321

16410

4800

Ms B R Bhosale, AAO

26401322

18710

4800

Revi Roshan , AAO

26401324

15390

4800

5

Prameela B, AAO

26401325

17590

4800

6

Ajitabh R Sinha, AAO

26401326

15390

4800

7

Smt. K Sita Lakshmi, AAO

26401327

15390

4800

Kamalakar Rao P, AAO

26401328

14800

4800

9

Sanjay T R, AAO

26401329

18690

4800

10 

Srinuvasu T V V, AAO

26401330

14800

4800

11  – Gp. 1

Niraj Kumar Jha, AAO

26401331

16160

4800

11 – Gp. 2

Irshad Ahmed, AAO

26401351

15390

4800


 

 

SAOs/AOs OF EDP CENTRE  

 Name of the Officer

S/Shri.

Phone Number

Basic Pay

Grade Pay

D P Kashikar, SAO

26401143

26080

5400

A L RASKAR, SAO

26401146

23830

5400

N P Shivatare, SAO

26401146

24970

5400

 

 

AAOs/SOs (A) OF EDP CENTRE

 

Name of the Officer

S/Shri.

Phone Number

Basic Pay

Grade Pay

Prasad KNVS, AAO

26401147

15390

4800

B Krishna Mohan , AAO

26401147

15390

4800

Smt Rewathi Vinayak  , AAO

26401167

21210

5400

A P Gajbhiye, AAO

26401167

14800

4800

Smt. Anju Reni, AAO

26401147

18740

5400

V H Subramanium, AAO

26401146

17110

4800

 

                                                                * * * * *

Section 4 (1) (b) (xvi) of the RTI Act, 2005

Particulars of Appellate Authority

 

Shri  M. A. Lincoln,  IDAS

Principal Controller 

Office of the Pr.CDA (O)

Golibar Maidan

Pune 411 001

Telephone No. – 020 - 26306218

Fax No. – 020 – 26453446

Section 4 (I) b (vi) of the RTI Act, 2005