Disclaimer


Replies to FAQs have been provided with reference to the extant orders on the subject and practice being followed regarding the same. Difference in interpretation of rules, if any, may be referred to the Army authorities through staff channels. In case you notice any difference between these FAQs and the PCDA (O) handbook, please write back to this office.



FAQs

Adjustment of PT-II ORDER
Advances from AGIF
            General
            Motor Car
            HBA
Advances from AG Branch
Annual Increment
BCA
CEA (Children Education Allowance)
Change in Personal Details
            Unit Address
            Bank Details
Cheques
Conveyance Allowance
Deputation Allowance
Difficult Area Allowance
DSOP Fund
Electricity Charges & Water charges: Reimbursement
Encashment of Leave on LTC
Entertainment Allowance/Official Hospitality Grant
Field Allowances
            CFAA
            HAFA
            HAUCA
            Op Rhino
            Op Hifazat
            SCCIA
            Special Compensatory (Remote Locality) Allowance
Flying Allowance
Furniture Hire Charges: Reimbursement
Hazard Pay
Hill Compensatory Allowance
Home Leave Passage
Hospitalization Period
Hostel subsidy
House Rent Allowance
Income Tax
Instructional Allowance
Joining Time
Leave
            Sick Leave
            Annual Leave
            Furlough Leave
            Study Leave
            Paternity Leave
            Maternity Leave
            CCL
Login Problems
LW Status Of Claims
Maintenance Allowance
Medical Re-imbursement
Medals
Outfit Allowance
Para Allowance/Special Commando Allowance
Pay Fixation
PLI
Promotions
Qualification pay
Qualification Grant
Ration Allowance
Retirement/pension
Rent
Sicklist Concession
SSC Officers
Strategic Forces Allowance
Technical Allowance
Telephone Bill Reimbursement
Traveling Allowances
            TA/DA/LTC General
            Air Travel
            LTC
            Permanent Move and CTG
            Temporary Duty Move
            Hotel Rent
Transport Allowance
X, Y and Z cities/towns
 

Adjustment of PT-II ORDER

Q. The PT-II ORDER was published in the last month, but it has not been adjusted even in the pay for current month. Why delay?
    EDP processes data for salary of a particular month between 15th -17th of that month. After that the IRLAs are checked and validated by the Ledger Groups, then IRLAs/Statements of Account are printed and cheques are issued.
    To understand the system, we can take the example of January 2012 Pay Accounts.For January Pay Accounts the EDP would accept fresh PT-II ORDER from the PT-II ORDER audit cell only till 20/12/2011. After this the PT-II ORDER would be fed in the System, then edit-lists would be generated, and the data fed would be compared to the actual PT-II ORDER. Since the office receives more than 1,00,000 casualties in form of PT-II ORDER, this validation would continue till 31th of Dec 2011. After this, other inputs to be incorporated in the IRLA would be processed.
    For a PT-II ORDER published on 2/12/2011, we can assume as follows-
    Date of Receipt in PCDA (O)     12/12/2011
    Audit by PT-II ORDER Cell        22/12/2011
    Thus, this PT-II ORDER won’t get adjusted in Jan IRLA.


Q. I sent Photo copy of the PT-II ORDER, which was published long back, but was not adjusted; The PT-II ORDER has still not been adjusted.
    Only ink-signed copies of PT-II ORDER are accepted in audit. The Photo copies also should be duly authenticated by the unit authorities.

Q. My PT-II ORDER was published long back, but I have not got the credit. Why?
    Following are the most probable causes for non-adjustment of PT-II ORDER. Please make sure that these have been taken care of, while publishing the PT-II ORDER under question:


Casualty Most Probable Reasons
General (1) Certificates as per Documentation Procedure not incorporated/attached. This is the most possible reason,OR
(2) Correct casualty code as per Documentation Procedure was not used,OR
(3) Corps Notification for grant of Field Allowance not received in PCDA(O), OR
(4) Units name in Corps Notification is not at the Serial No. shown in PT-II ORDER, OR
(5) Name of the area/ station was not mentioned in the PT-II ORDER for grant of the compensatory allowance like HAFA, CFAA, CMFA, HCA, SCA, TRANSPORT Allce, OR
(6) Pt-II Order was time-barred, but time-barred sanction, as per Rule 188 of FR Part I, was not attached, OR
(7) The PT-II ORDER was signed in black ink, and was mistaken for Photo copy, OR
(8) Pt-II Order was unsigned or not countersigned.
Acting Promotion (1) The Strength Return of the unit for the month in which the promotion has been granted didn’t reflect the acting promotion, OR
(2) The Strength Return was not forwarded in time so as to reach along with the Part II order, OR
(3) Brigade Commander’s sanction wasn’t enclosed/Part II order wasn’t counter signed by Bde Cdr, in case of promotion granted under AO 329/69, OR
(4) Field status of unit has not been confirmed (PT-II ORDER for Field Allowance not published), for promotions under AO 329/69, OR
(5) You have been given acting promotion under AO 329/69, while posted in modified field area or on CI operations in modified/peace area, OR
(6) The sanction of IHQ is not enclosed for grant of promotion to the rank of Lt Col and above, OR
(7) In case of stroke appointment (appointment tenable in two ranks, e.g Lt Col/Major), acting promotion has been given in the higher rank.
(8) The promotion violates the PE/WE authorization.
CFAA/CMFA (1) Name of the Station, Corps Notification No. and date as per the notification for last quarter was not given, OR
(2) Name of the area/ station was not mentioned in the PT-II ORDER, OR
(3) You are posted in a unit, which is static as per MOD letter dt 13/01/94
Deputation Allowance You are posted in none of HQ 22 Establishment/NSG/Assam Rifles, so it is not admissible to you
Family Planning Allowance (1) Sterilization Certificate in original not attached, OR
(2) The operation done in private hospital, but the sterilization certificate not countersigned by the Civil Surgeon/DMO of that area, OR
(3) Appendix ‘A’ to AO 37/81(family details and declaration) and Undertaking as mentioned in Documentation Procedure not attached
Gallantry Award (1) No. and date of Gazette notification not quoted in the Part II order OR (2) Copy of the Gazette notification not enclosed
HAFA (1) The Govt. Sanction for Extension of HAFA was not available at the time of publication of PT-II ORDER. And Fresh Part II order was not published for grant of HAFA after receipt of extension of sanction for same, OR
(2) Name of the area/ station was not mentioned in the PT-II ORDER.
HAUCA (1) Corps Notification No. and date as per the notification for relevant quarter was not given in the PT-II ORDER, OR,
(2) Name of the area/ station along with altitude was not mentioned in the PT-II ORDER, OR
(3) HAUC-I/II/III was not mentioned, OR
(4) Pt-II order is for HAUCA-III, But your unit is not located in the area notified in IHQ letter dt 07/09/07, so you are not entitled to HAUCA-III.
Flying Allowance (1) You are already getting Siachen Allowance OR,
(2) GTDFLPAY and STPFLPAY were not published in the same PT-II ORDER
Hazard Pay You are not posted to Special Group
Instructional Allowance (1) Additional officers are posted against this post in your training establishment, but Certificate by Head of the Establishment for your authorization not attached with the PT-II ORDER, OR
(2) Your unit’s name is not included in Govt. letter No1(26)/97/VI/D(Pay/Services) dated 29.02.2000
Op Hifazat The Govt Sanction for Extension of Op Hifazat was not available at the time of publication of PT-II ORDER. And Fresh Part II order was not published after receipt of extension of sanction for same.
Op Rhino The Govt. Sanction for Extension of Op Rhino was not available at the time of publication of PT-II ORDER. And Fresh Part II order was not published after receipt of extension of sanction for same.
Parachute Allowance (1) You are posted in non- parachute unit, OR
(2) You are already drawing Para reserve allowance or Special commando allowance, OR
(3)Para Reserve allowance is admissible with the sanction of Competent Authority, if the officers age is more than 35 years
SCCIA (1) On deployment in the permanent location, Certificate of local formation commander i.e. Bde Cdr./Sub Area Cdr./Bde.( Adm) of the Corps was not endorsed, OR
(2) Name of the operation, Corp Notification No. and date as per the notification for relevant quarter was not given, OR
(3) Certificate of GOC/Bde (Adm) of Corps was given whereas the Local Formation Commander was Bde. Cdr, Sub Area Cdr or Sector Cdr
Sick List Concession You are a NCC/ Re-employed officer, you are not entitled for sick-list concession.
Special Commando Allowance You are not part of any of the 1,2,3,4,9,10 or 21 Para SF units
Specialist/Postgraduate Allowance (1) DGAFMS letter No and date (pool List)wherein the Officer’s name has been included wasn’t quoted as authority (DGMS letter cannot be treated as authority), OR
(2) Specialist allowance is not admissible for the Brigadiers and above of AMC, OR
(3) You have come back from Study Leave, but Pt-II order, with your name included in Pool-list, not published.
Substantive Promotion (select Ranks) (1) Copy of IHQ/DGAFMS letter approving the Sub. Promotion not received in PCDA(O), OR
(2) Certificates as per Documentation Procedure not found in/with PT-II ORDER
Substantive Promotion (Non select Ranks) (1) Draft Gazette Notification not received in PCDA(O), OR
(2) Copy of IHQ/DGAFMS letter approving the Sub. Promotion not received in PCDA(O)
Training allowance You are not posted in/as any of the following-
Defence Institute of Quality Assurance holding appointment of Director, Joint Director, Dy. Director and Asst Director
Transport Allowance Name of the area/ station was not mentioned in the PT-II ORDER


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Advances from AGIF

General

Q. Is the installment of housing loan/motor car/computer advance taken from AGI Dte recovered from salary, if officer’s IRLA is closed with debit balance?
    No. If sufficient balance at credit side in the IRLA is available, amount will be recovered and remitted to AG Fund, otherwise it will be the responsibility of officer to remit amount directly to AGI Dte.

Q. What is the rate of interest on loans taken from AGIF?
    The rate of interest is shown in the original sanction. The same rate will be applicable throughout the period of payment.

Q. What is the time schedule for recovery of the Interest portion on advance?
    Once principle amount of advance is fully recovered, recovery of interest starts. Simple interest calculated on reducing balance as on last day of each month is calculated and interest amount is recovered in installments.

Q. I want to foreclose my AGIF Loan, by paying the entire balance amount. What is the procedure and my outstanding balance?
    You should approach AGIF Dte for any info in this regard. This office won’t be able to guide you.

Q. A huge amount towards AGIF subscription has been recovered from my pay. Why?
    In case of the officers, who are going on superannuation/release from service, 4 installments are recovered in advance. If you are going on superannuation/release from service, there is nothing unusual in this recovery. You need not worry.

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Motor Car Advance

Q. I have already drawn motor car advance; can I claim scooter advance also?
    Yes. You are entitled to claim both advances, if otherwise admissible.

Q. Can I get motor car advance second or third time?
    You can get MCA second time; but only after full payment of the first advance. No third advance is admissible.

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HBA

Q. How many times can I get HBA during my career?
    Only Once

Q. I have taken final withdrawal from DSOP for building a house. Can I get HBA for another house?
    Yes, you can get HBA for another house, as well as for the same house. The point is that you can get HBA only once in your career; the fact that it is for the same house or another house is not relevant.

Q. Is the IT rebate available of HBA taken from AGIF?
    Yes, IT rebate is available. But the officer will have to produce the documents for getting rebate, as is done in case of loan taken from other financial institutions.

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Advances from AG's Branch

Q. I want to foreclose my Motor Car/PC/House Building Advance.
    You have to enquire the PCDA(O) for outstanding balance, and pay it through MRO. In the MRO prepared in favor of PCDA(O), you have to specifically mention the principal and interest thereon, and the CDA A/c No.

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Annual Increment

Q. I didn’t get my annual increment after my promotion to Lt Col this year.
    You have got promotion between 2nd Jan and 30th Jun. Since you didn’t complete 6 months required to get increment in the new pay-band, you won’t get annual increment this year.

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BCA (Bhutan Compensatory Allowance)

Q. I have not got BCA /servant wages,even though the PtII order has been published quite some time back.
    BCA is not admitted on the Pt-II order. You have to forward the two certificates prescribed for admission of BCA /servant wages.

Q. My BCA has suddenly stopped, despite the fact that I didn't go on leave or course. Why?
    BCA stops at the end of September and March,and is restored only when the requisite six-monthly certificate is received in PCDA(O).

Q. I went on 30-day AL, and stopped getting the BCA. What should I do now?
    BCA stops from 15th day of AL, and is automatically regranted as soon as the officer reports back in his/her Unit in Bhutan.



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CEA (Children Education Allowance)

Q. Is it mandatory to claim the CEA on Contingent Bill, or only Pt-II order will suffice?
    The CEA has to be claimed on a contingent bill. All the Original Receipts should be attached.

Q. Is there any minimum age limit for child to claim CEA or Hostel Subsidy?
   No

Q. Officer has paid Rs.15000/- for one child for full academic year against fees & cost of books, shoes etc in the beginning of academic year and submitted claim for CEA in first quarter of academic year. Will the claim be admitted in full immediately?
    No. Reimbursement of up to 50% of the entitlement is admissible during the first half of the academic year. Remaining will be admissible in 3rd or 4th quarters.

Q. Will I get CEA reimbursement for (a) Transportation/Bus charges, (b) Security Fees paid to Schools, (c) Amusement & entertainment charges, (d) purchase of Blazers, (e) tuition fee, (f) cost of admission form, (g) examination fee, (h) annual charges, (i) computer fee, (j) science lab fee, (k) sports fee, (l) extra curricular activity fee, (m) dance and music fee, (n) books like dictionary, encyclopedia etc, (o) admission fee, (p) Vidyalaya Vikas Nidhi, (q) stationery and (r) late fee?
    You will get reimbursement for (d) to (q) only among the above.

Q. Is there any ceiling on cost of note-books, stationery, or uniform etc?
    No ceiling in case of any of the items listed above.

Q. How many sets of uniform will I get reimbursement for?
    For only 2 sets of uniform in one academic year. One uniform means a set of clothing prescribed in a particular day, as uniform by the school. But one can claim for only one pair of shoes.

Q. The original school receipts have been lost. What should I do now?
    Please get a certificate signed by Principal of the school, showing all the payments. Please make sure that details of the fees paid are shown in a manner as were shown in the original fee receipts.

Q. I have three children. I never claimed CEA for my first kid. Can I claim CEA for my second and third children?
    No, one can claim CEA 'only for first two' children.

Q. Will I get CEA for my child who is studying in Nursery?
    You will get CEA for your child for only two academic years before he starts studying in First Standard. These two years may be nursery, or LKG, or UKG or whatsoever. But CEA is not admissible for Pre-school/playschool.

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Change in Personal Details

Unit Address

Q. Change of unit address sent through telegram/e-mail not acted upon?
    Change of unit address is acted upon only on receipt of Appx B to AO 5/88 or Request through our Website. We do not act upon telegrams, signals, POSIN DO Part II orders, e-mail in this matter.

Bank Details

Q. Change of bank details sent through telegram not acted upon?
    Change of bank details is acted upon only on receipt of Appx A to AO 5/88 or Request through our Website. We do not act upon telegrams, POSIN DO Part II orders, e-mail, FAX or simple letters.
     We can not act upon the requests, where officer didn't attach cancelled cheque alongwith intimation for change of bankers.
     Please don't close your Bank A/C until you get your salary through new bankers.


Q. Change of bank details sent not acted upon?
    Only those requests, which are received in this office before 5th of the month can be acted upon in the same month; requests received after that will be acted upon in the subsequent month only.
     We can not act upon the requests, where officer didn't attach cancelled cheque alongwith intimation for change of bankers.

     You are advised not to change bankers frequently. And please don't close your Bank A/C before you get your SOA reflecting the new banker.

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Cheques

Q. The website shows that my claim has been passed, but I have received no money.
    In case of claims (except DSOPF withdrawal) passed by Ledger Wing from 1st of a month to the last day of the month are found adjusted in the salary of the following month.

Q. What action should I take if my cheque is lost/missing?
    Please get a letter from the bank informing PCDA(O) about the loss of cheque/missing cheque duly quoting the cheque number, date and amount and the name of the officer.
    Fresh cheque in lieu of lost or missing cheque will be issued only after the expiry o f the validity period of lost cheque. Validity period is three months after the month of issue.

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Conveyance Allowance


   


   

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Deputation Allowance

Q. I am on deputation to UN Mission. Am I entitled for Deputation Allowance?.
    No

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Difficult Area Allowance

Q. Who are entitled for difficult area allowance?
    Only the officers posted in IMTRAT, Bhutan are entitled for it.

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DSOP Fund

Q. An officer has taken final withdrawal to purchase plot and again submitted claim for purchase of flat. Whether the claim is admissible in audit?
    No. It will be treated as for same purpose.

Q. What is the maximum amount I can subscribe to my DSOP Fund ?
    Your Basic Pay+ Grade Pay+ MSP+ NPA (if applicable)

Q. What is the minimum amount I can subscribe to my DSOP Fund ?
    6% of (your Basic Pay+ Grade Pay+ MSP+ NPA)

Q. How many times in a Financial year can I change the rate of subscription to DSOP fund?
    You can increase the rate of subscription maximum on two occasions and reduce on one occasion during the period from 1st of March to 29th of Feb.

Q. Before my marriage, I submitted my DSOP fund nomination to the IHQ of MOD(Army) & PCDA(O). Am I required to submit fresh nomination again, after my marriage?
    Yes, it is mandatory also.

Q. Where can I get DSOP nomination form?
   You can download it from PCDA(O) website.

Q. Is it mandatory for me to nominate my husband as my DSOPF nominee?
   No.

Q. I don’t want to assign any reason for withdrawal. Can I get DSOP final withdrawal?
    Yes, you can get; but only once in your career, and that also during last 12 months of your service.

Q. Can I get final withdrawal from DSOP for marriage of niece/nephew?
    Yes

Q. Can I get final withdrawal from DSOP for treatment of same disease twice?
    No

Q. How many times can I get final withdrawal from DSOP for addition/alteration to the ancestral property?
    Every major change in the property will be treated as different reason.

Q. Can officer submit claim for final withdrawal from DSOP for marriage/education for two children or it will be treated as for same purpose?
    Yes. It will be treated as different purpose being for different child.

Q. I have taken HBA for building a house. Can I get final withdrawal from DSOP for another house?
    Yes, you can get final withdrawal from DSOP for another house, as well as for the same house. The key is that you can get final withdrawal from DSOP for house purpose only once in your career; the fact whether it is for the same house or another house is not relevant.

Q. My nomination has not been changed, even though Part II order for the same has been sent?
    Nomination is not changed on the basis of Part II Orders. Please send nomination/revised nomination in the form as per DSOPF rules.

Q. Why the DSOP Fund subscriptions increase/decrease in a particular month is not reflected in the DSOP Fund Account of the same month?
    Since any particular month's salary is disbursed on the last working day of the month and DSOP Fund subscription is recovered from the salary on the same date, it is credited to the DSOP Fund Account in the following month i.e. when the amount is actually realized. Accordingly, recovery of DSOP Fund subscription from pay for June is credited to DSOP Fund in July and recovery made in July is credited in August and so on and so forth. This is also mentioned at Instruction No. 1 on the reverse of DSOP Fund Annual Statement.

     An inevitable consequence of it is that the Annual Statement of DSOP reflects the subscription from March to Feb (instead of normal financial year which is from April to March)


Q. Can I get final withdrawal from DSOP for purchase of car?
    Yes, subject to a maximum of Rs 1,10,000/-

Q. I got DSOP final withdrawal 1 month back. When can I claim for the next withdrawal?
    You can get next final withdrawal after 6 months of the previous withdrawal. But in exceptional cases, it can be admitted even before 6 months.

Q. How much can I withdraw?
    You can withdraw 75% of your accumulations with normal sanction; and 90% with special sanction (only once in your entire service)


Q. I sent a request for change in DSOP subscription. It has not been effected in my SOA. Why?
    Only the change requests received up to 5th of the month get effect in that particular month. Requests received after 5th will take effect in the subsequent month.
   You are permitted to increase your subscription maximum twice in a FY, and to decrease not more than once.




Q. What is the reate of interest of DSOP Fund for the year 2012-13?
    The rare of interest of DSOP Fund for the year 2012-13 shall carry on interest of 8.8% (EIGHT PINT EIGHT PERCENT) W.E.F. 01-04-2012..

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Electricity Charges & Water charges: Reimbursement

Q. What is extent for admissibility of re-imbursement of electricity & water charges?
    Electricity charges for first 100 units with meter charges & 50% of water charges as authorized.

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Encashment of Leave on LTC

Q. Can advance for leave encashment on LTC be claimed?
    No. Part II Order for this casualty is required to be published after LTC availed, and notifying details of Form D/Warrant used/LTC claim submitted to PCDA (O).

Q. I didn’t avail LTC, but my family did. Can I claim 10-days leave Encashment?
    Yes

Q Is encashment of Leave on LTC admissible, even if LTC is availed by neither me nor my family?
    No

Q I have availed 3-days CL on my LTC. Am I entitled for any Encashment?
    Yes, you can claim up to 10-days AL in a calendar year, subject to maximum 60 days during the entire service.

Q. Can I get Leave Encashment on LTC at more than 6 occasions in my service?
    Yes, but subject to maximum of 10 days in a calendar year and total 60 days in career.

Q. I have availed LTC by traveling by my own vehicle. Am I entitled for any Encashment?
    PCDA(O) has been accepting officers' claims with the conditions that the officer exhausted his LTC entitlement for that year by submitting a Nil claim and undertaking in this regard to PCDA(O). But it has been objected by Test Audit Authorities, therefore PCDA(O) will not be able to accept such LE claims until the matter is finalized.

Q. I am availing LTC under Rule 177-C. Am I entitled for leave encashment?
    Yes, you are entitled.

Q. Are the re-employed officers entitled for leave encashment?
    Yes, they are

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Entertainment Allowance/ Official Hospitality Grant

Q. To whom Entertainment Allowance/ Official Hospitality Grant is adsmissible?
   Only to officers holding the appointments notified in rule 147 pay and Allowances Regulations (Officers) and under special Govt orders.

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Field Allowances

Q. Are the Field Allowances admissible in (a) Static Formation/Units like Military Farms, MES, Recruiting Office Training centers/Estt, (b) NCC Dte and units, (c) TA units unless embodied, (d) Record Offices, (e) Military Lands and Cantt Areas?
    No, it’s admissible in none of the above.

Q. Which are the static units where field allowances are admissible?
    These are the static units which act as supporting units for operations-

  • Military Hospitals
  • EME workshops
  • Supply Depots
  • Sub Area HQrs
  • Ordnance Depots
  • Engs Work Section
  • High Altitude Warfare School
  • Counter Insurgency and Jungle Warfare School
  • Ladhakh Scouts
  • Transit Camps
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    CFAA

    Q. Whether an officer will get CFAA/CMFA on posting to UN Mission?
        No. HAFAs, Field Areas & Modified Field Areas within Indian geographical limits are classified vide MoD letter dated 13/1/94 and allowances are admitted accordingly to units with reference to these locations. Though tenure of UN Mission Posting is treated as of field posting, it is not for entitlement of field allowances but for seniority for Govt. accommodation, retention of family at SPR etc.

    Q. Whether Army officers posted to Assam Rifles are entitled to get CFAA/CMFAA?
        No. Posting to Assam Rifles is treated as a peace posting. Hence CFAA/CMFAA is not admissible. However, SC (RL) Allowance is admitted, if otherwise admissible.

    Q. Are Highly Active Field Area, Field area and Modified Field Area allowances admissible concurrently?
        No. Only one allowance with reference to location of unit will be admissible to the officer at any particular time.

    Q. Can officer claim Highly Active Field Area, Field Area or Modified Field Area Allowance concurrently with SCCIA?
        No, only one allowance will be admissible as per the entitlement.

    Q. I stopped getting CFAA, though I am entitled to it.
        You might have proceeded on AL or Course of Instruction. Fresh PT-II ORDER for re-grant of CFAA has to be published.

    Q. I have been granted HAFA, but a huge recovery against CFAA has been made from my pay. Why?
        HAFA is not admissible concurrently with the CFAA. So if you are given HAFA, CFAA already granted to you for that period has to be recovered.

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    HAFA

    Q. HAFA has not been granted to me, even though the PT-II ORDER was published several months back.
        Govt. Sanction for extending the payment of HAFA allowance for the period from 1stJan 2011 to 31st Dec 2011 has been recently received. You can ask your unit to publish fresh PT-II ORDER as per the status of location, quoting Corps Notification No & Date. Srl No. & requisite certificate therein.

    Q. I stopped getting HAFA, though I am entitled to it.
        You might have proceeded on AL or Course of Instruction. Fresh PT-II ORDER for regrant of HAFA has to be published.

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    HAUCA

    Q. I stopped getting HAUCA, though I am entitled to it.
        You might have been on CL for more than 14 days (including prefix/suffix). If so, fresh PT-II ORDER for regrant of HAUCA has to be published.

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    OP Rhino

    Q. Till what time is the present MOD sanction for OP Rhino valid?
        Latest Sanction to Op RHINO for grant of concessions mentioned in MoD let dt 10 Jan 92 is valid for further period of 6 months till 14 June 2012

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    OP Hifazat

    Q. Till what time is the present MOD sanction for OP Hifazat valid?
        Sanction to Op HIFAZAT for the grant of concessions mentioned in MoD letter dt 3rd Jun 97 is valid for further 6 months w.e.f 01 Jan 2012 to 30 June 2012.

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    SCCIA

    Q. Can officer claim HAFA/Field Area/Modified Field Area Allowance concurrently with SCCIA?
        No, only one allowance will be admissible as per the entitlement.

    Q. I have been granted SCA, but a huge recovery against SCCIA has been made from my pay. Why?
        SCCIA is not admissible concurrently with the SCA. So if you are given SCA, SCCIA already granted to you for that period has to be recovered. You can cancel the Pt-II order for SCA, and publish the regrant Pt-II order for SCCIA.

    Q. Is the status of unit as static/non-static applicable while admitting SCCIA?
        No. Status of unit as static/non-static does not have any relevance with it. SSCIA is admissible to officers on deployment on Counter Insurgency operations.

    Q. I stopped getting SCCIA, though I am entitled to it.
      You might have proceeded on AL or Course of Instruction. Fresh PT-II ORDER for regrant of CFAA has to be published.  

    Q. Are any Government orders for grant of SCCIA for OP Rhino have been received?
          Government orders for grant of SCCIA for OP Hifazat and OP Rhino have been received up to 31st December 2012 and 14th December 2012 respectivly.
    Units/Formations to publish Part II Orders for entitled officers accordingly. 

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    Specail Compensatory (Remote Locality) Allowance

    Q. I am a NCC officer posted in Leh. What is my entitlement for Leh, since field allowances are not admissible for us? 

           Leh is listed in pt A Areas for special compensatory (Remote Locality) Allowance. As such, you are entitled to draw SC (RL) A on fulfillment of other conditions.

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    Flying Allowance

    Q. Is flying allowance admissible with Siachen Allowance?
        No. The officer has to opt for the allowance beneficial to him.

    Q. Why monthly publication of Fly Allowance Pt-II order? Why not Qtly or Half Yearly?
        As per Rule 164, Pay and Allowance Regulations (Officers), Flying Pay certificate is to be rendered at the end of each month. It has to be certified that the officer has made adequate use of flying facilities provided to him, and has maintained an acceptable level of proficiency or didn't have any facilities or opportunity to fly, but is capable of flying on return to flying duties.
    It is obvious that the allowance is based on many factors, which may change very fast. Therefore Pt-II order is to be published monthly.
    GOI, MOD letter no. 1/73/2008-D(Pay/Services) dated 09/02/2010 also states that it will be admissible on publication of Pt-II orders along with the certificate every month.


    Q. Is Flying Allowance admissible during course of instruction of non flying nature?
        Yes, if the officer reports to the same unit or another flying unit on completion of course, and the resultant vacancy is not filled.

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    Furniture Hire Charges: Reimbursement

    Q. Can re-imbursement of furniture be claimed for own furniture?
        No, Re-imbursement of charges for own furniture is not admissible. In case of hired furniture, it is to be hired from approved dealers only.

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    Hazard Pay

    Q. Who is entitled for hazard pay?
        Only the officers who are posted to Special Group

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    Hill Compensatory Allowance

    Q. Whether HCA and SC(RL)A both are admissible concurrently?
        No. Only one allowance will be admissible.

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    Home Leave Passage

    Q. I am posted in UN Mission. Am I entitled for home leave passage as per the provisions of home leave passage to Army officers, mentioned at page 274 of handbook on TA/DA, LTC, 2009 edition?
        No, you can’t. These provisions are in r/o Army officers posted to Indian Missions (not UN Missions) abroad. The UN deputation is covered by the provisions contained in GoI, MoD letter No.17 (21)/2006/D(GS-I) dt. 24/08/2009.
        Please note that UN Mission is entirely different from Indian Missions abroad.

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    Hospitalization Period

    Q. I was hospitalized on 1/01/12 and joined duty on 20/01/12. How will this period be regularized?
        If you joined duty in F/N, total hospitalization period is 19 days; If you joined duty in A/N, total hospitalization period is 20 days. Since the period is less than 30 days, it will be regularized as Sick List Concession, provided the sickness was due to causes beyond your control.

    Q. I was hospitalized on 01/01/12 due to reasons other than military service and discharged on 30/01/12. After getting discharged, I proceeded on leave. How will the entire period be regularized?
        If you do not join duty, within 30 days of date of hospitalization, and decide to go on leave, you don’t get sick-list concession. The entire period will be regularized against AL and sick leave.

    Q. How will my hospitalization affect my allowances?
        If the hospitalization is up to 30 days, and regularized as Sick List Concession, your field allowances will stop on 15th day. Your HAUCA also stops on 14th day.
        If the hospitalization is not regularized as SLC, all the field allowances stop from the day of hospitalization.
        Your Transport Allowance stops from the date of hospitalization in both the cases (SLC or no SLC). If the hospitalization period is regularized as SLC, the allowance is paid for the entire hospitalization period, but only after the re-grant Pt-II order is published. If the hospitalization is not regularized as SLC,the Transport Allowance is admitted for the period excluding the full calendar month(s) falling in that period, on publication of regrant Pt-II order.
        Fresh Pt-II orders for grant of Field Allowances and Transport Allowance have to be published after any hospitalization.

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    Hostel subsidy

    Q.What does the term 'Hostel Subsidy' mean?
        The term Hostel Subsidy means expenses incurred by the Govt Servant to keep his/her children in hostel of a residential school/institutuin located beyond a distance of 50 KM from his/her residence subject to fulfillment of other conditions laid down in earlier orders.

    Q. An officer posted to station ‘A’ keeps his child in hostel in same station. Whether he is entitled to claim hostel subsidy?
        No. Hostel subsidy will not be admissible for same station.

    Q. Can officer claim reimbursement for items listed for CEA, in addition to Hostel Charges?
        Yes, within maximum entitlement of hostel subsidy.

    Q. Is reimbursement of CEA/Hostel Subsidy admissible to a child pursuing a Diploma/Certificate course from Polytechnic/ITI/Engineering College?
        Reimbursement of CEA/Hostel Subsidy is allowed for initial two years of a Diploma/Certificate course from Plytechnic/ITI/Engineering College if the child pursues the course after passing 10th standrard and the Govt servant has not been granted CEA/Hostel subsidy in respect of the child for studies in 11th and 12th standards, subject to fulfillment of other conditions.

    Q. My son/daughter is doing graduation in a residential college. Can I claim Hostel Subsidy?
        No. Hostel subsidy is admissible only up to 12th Standard..

    Q. Can officer keep his child in hostel irrespective of transfer liability?
        Yes

    Q.Is Hostel Subsidy related to Transfer Liability?
        No

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    House Rent Allowance

    Q. I am entitled to HRA for Faizabad. How much HRA will I get?
        The cities/towns which are not covered by classification as 'X' or 'Y' are classified as 'Z' for purpose of HRA. Faizabad is classified as 'Z' town. You will get HRA @ 10% of (your Basic Pay+ GP+ MSP+ NPA).

    Q. I have been paid HRA till the current month ( i.e.February 2012) only, whereas I have sent NAC covering the period of three future months also( i.e. March,April and May 2012 also). Why?
        No. HRA can not be paid in advance. The HRA for a month will be paid in that month only

    Q. Can single officer without dependents/with dependents but without incurring expenditure on rent claim HRA?
        No. HRA is admissible to single officer only if he is incurring expenditure on rent for dependent parents not having income more than Rs.3500/- p.m. and for dependent brothers/unmarried sisters etc with income less than Rs.2500/- p.m.

    Q. Officer on posting to field, moved family to Station 'A' and claimed family TA & conveyance of baggage. Subsequently due to some genuine reasons, shifted family to station 'B' at own cost and submitted Part II Order for HRA for station 'B'. Whether it is admissible?
        No. In this case, Station ‘A’ becomes SPR for field posting. This SPR cannot be changed during the tenure of that field posting. Hence HRA for Station ‘B’ is not admissible. Also, HRA for station 'A' cannot be paid since family is not staying there.

    Q. If army officer and spouse both are in Army. What is the entitlement of HRA?
        Both officers are entitled to get HRA subject to fulfillment of other conditions for drawal of HRA.

    Q. What is the entitlement of HRA to officers posted to units other than NCC units/Army Recruiting or Branch Recruiting Offices at hard non-military stations?
        HRA with reference to SPR is admissible only to officers posted to NCC units/BRO/ARO specifically listed as hard non-military stations. Officers posted to other units in that station will be entitled to get HRA for place of posting only and not for SPR.

    Q. Can NCC officer not allotted single Govt accommodation at duty station claim HRA for duty station in addition to HRA for family at SPR?
        No. No orders exist to claim HRA for duty station for non-availability of single accommodation.

    Q. Is re-imbursement of electricity, water & furniture hire charges admissible with HRA?
        No. The same is admissible only with house rent re-imbursement or Govt accommodation not provided with these facilities.

    Q. I was getting HRA for this station. Now I have been allotted Govt Accommodation, and my rent-bills also are being adjusted by PCDA(O). But my HRA is still being paid by the PCDA(O). What should I do?
        As per documentation procedure, the Units should invariably publish Pt-II order to stop HRA. That's why PCDA doesn't stop HRA on the basis of other documents, like rent-bills. Please ask the unit authorities to publish Pt-II order.

    Q. Will I get HRA for three months after Retirement?
        No. Even though you are entitled for retaining the Govt accommodation or claiming HRR for three months after retirement, you can’t get HRA after retirement.

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    Income Tax

    Q. Field allowances are exempted from IT, but the PCDA(O) has deducted IT on Field allowances I am getting. How?
        PCDA(O) is deducting the Income Tax on various allowances for the Financial Year 2011-12 strictly as per the IT Act 1961 as amended from time to time. The exemption on Field Allowances is being admitted as per IT Act.

    Q. Please confirm as to whether field allowances, SC (RL) A, Siachen allowance & SCCIA at field/modified field/peace rates is fully exempt from tax.

       The above allowances are partially exempted to the extent of rates admissible with reference to fifth pay commission orders, the details of fully/partially exempted allowance are separately provided on our website.

    Q. I don't understand how IT rebate given to me has been calculated?
    Exemption limit in case of various Allowance for FY 2011-12

    Sr No. Allowance Exemption Limit
    1 Siachen Allowance Rs.7000/-per month
    2 Special Compensatory (Remote locality)allowance Category 1-SCA “A” Rs.1300/-per month
    3 SC(RL)A Category II-SCA “B” Rs.1050/-per month
    4 SC(RL)A Category III-SCA “C” Rs 750/-per month
    5 SC(RL)A Category IV-SCA “D” Rs 200/-per month
    6 Compensatory Field Area Allowance (CFAA) Rs 2600/-per month
    7 Compensatory Modified Field Area Allowance (CMFAA) Rs 1000 per month
    8 Any special Allowance in the nature of Counter-Insurgency Allowance (SCCIA) Rs 3900 per month
    9 HAUCA for Altitude of 9000 to 15000 feet (HAUCA ‘I’) Rs 1060 per month
    10 HAUCA for Altitude above 15000 feet (HAUCA ‘II and III’) Rs 1600/- per month
    11 Highly Active Field Area Allowance (HAFA) Rs 4200/- per month
    12 Island (duty) allowance granted to the members of Armed Forces For Andaman and Nicobar and Lakshadweep group of islands Rs 3250/- per month
    13 Hard area Allowance Rs 1300/- per month
    14 CEA Rs 100/- per month per child for maximum of 2 children
    15 Hostel Subsidy Rs 300/- per month per child for miximum of 2 children
    16 Entertainment allowance A Sum equal to 1/5th of salary (excluding any allowance / benefit) or Rs 5000/-per annum whichever is less.
    17 LTC Actual expenditure up to the limit of entitlement
    18 HRA/HRR For Bombay / Kolkata / Delhi/Chennai The least of the following three,
    i.Allowance actually received
    ii.Rent paid in excess of 10% of salary
    iii.50% of salary
    19 HRA/HRR for other cities The least of the following three
    i.Allowance actually received
    ii.Rent paid in excess of 10% of salary
    iii.40% of salary
    20 Special compensatory (tribal areas/schedule areas/agency areas)allowances For specified places –Rs.200/- per month
    21 Transport allowance granted to an employee to meet his expenditure for the purpose of commuting between place of his residence & duty. For whole of India Rs.800/- per month
    22 Transport allowance granted to a blind or orthopadeically handicapped employee with disability of lower extremities to meet his expenditure for the purpose of commuting between place of his residence & duty. For whole of India Rs.1600/- per month

    Please note that, till November 2011, the above allowances (except Transport allowance) were not taken into account for calculation of the taxable income.
    Apportionment of all field allowances into taxable and non taxable portions for F.Y. 2011-12 was done in the month of December 2011. Apportionment of taxable and non taxable portion of CEA and Hostel Subsidy was done in two spells, Jan 2012 and Feb 2012.
    The rebate for the amounts drawn during the whole year was granted in February 2012.


    Fully Exempt Elements of Pay

    Sr.no Elements of pay
    1 Gallantry Award
    2 Foreign Allowance
    3 Bhutan Compensatory Allowance
    4 Servant wages Allowance
    5 Purchase of Crockery / Cutlery / Glassware
    6 Outfit Allowance on posting to Embassy
    7 Arrears of cash Grant Foreign Allowance (Nepal)
    8 Myanmar Allowance
    9 Representational Grant for use of crockery set
    10 Encashment of Leave on retirement whether on superannuation or otherwise
    11 Any Allowances granted for encouraging academic, research and training pursuits in educational & research institution (training & study leave allowance)
    12 Outfit Allowance
    13 Compensation for the change of uniform
    14 Kit maintenance Allowance
    15 Uniform Allowance (MNS)
    16 Special Winter uniform Allowance
    17 Any payment from provident fund
    18 Payment of compensation Disability Pension
    19 Reimbursement of Medical Expenses


    Q. Is instructional Allowance non-taxable just like Training Allowance?
        No, IA is fully taxable.

    Q. I am posted in UN Mission. Am I entitled for Additional Foreign allowance against recovery of income tax on my salary earned in India?
        No, You are not entitled for it. It is admissible to officers posted to the officers posted to Indian Missions abroad (like IMTRAT Bhutan, Project Dantak Bhutan and not the UN Missions), Indian Embassies & High Commissions.
        Additional Foreign allowance is not admissible to officers on posting to UN Missions abroad as they are paid Overseas Allowance and not Foreign Allowance.
        Please note that UN Mission is entirely different from Indian Missions abroad.


    Q. How can I claim Additional Foreign Allowance against recovery of IT paid on my salary earned in India?
        Procedure under review.

    Q. Are the allowances received on TD/Permanent posting/LTC taxable?
        No. These allowances are not income. But the Leave Encashment on LTC is taxable income.

    Q. Is the leave encashment on LTC taxable?
        Yes, Leave Encashment on LTC is taxable income.

    Q. Who will help me in matter relating to tax refunds, investments, exemptions, etc?
        All matters related to IT have to be handled by the I.T. Deptt. This office deducts tax from Salary on behalf of the I.T. Department only. Any tax refund or exemption etc will be given by the IT Deptt through its offices spread all over country. Once tax has been deducted and intimated to the I.T. Deptt, this office can do nothing in I.T. matters.

    Q. Are the officers in receipt of Gallantry Award exempted from Income Tax?
        No, they are not exempted from IT. Only the amount of Gallantry Award is exempted from the Income Tax and not the entire salary.

    Q. I submitted the Disability Certificate for my dependent last year and got IT Rebate, but this year the PCDA (O) didn’t give me this rebate. Why?
        Since the disability of your dependant was not permanent, you have to submit the Disability Certificate every year to get IT Rebate. For this year you will have to claim refund from IT Deptt.

    Q. Is it necessary to submit disability certificate every year in case of my permanently disabled child?
        No. The initial certificate is sufficient.

    Q. I have taken Education Loan for myself. Can I claim IT rebate on interest?
        Yes, you can claim IT rebate. Even if you got the education loan for your spouse, or children, you can get IT rebate, based on the certificate issued by Bank/Financial Institution.

    Q. I have got home-loan from bank (other commercial financial instituion). What am I supposed to do for claiming the IT rebate?
        First of all you won't get any rebate for first 5 years, if you are paying Pre-EMIs. In other cases you should obtain a Provisional Certificate from the bank, indicating the principal and interest thereon. This certificate along with the following details should be submitted to PCDA(O) at the time of submission of saving proof:
       Date of Loan
       Amount of Loan
       Date of completion/possession of house
       Whether house is occupied by you or is rented.


    Q. I am paying Rs 5,00,000/- per month towards interest on Housing Loan. Can my wife (an army officer), being co-borrower also claim rebate of Rs 1,50,000/-?
        Yes.

    Q. I have taken HBA from AGIF, but I have not been given IT rebate on the interest paid.
        Please check that you have produced the documents for getting rebate, as is done in case of loan taken from other financial institutions.

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    Instruction Allowance

    Q. Is Instruction Allowance admissible to officer imparting training in NCC units/formations?
        No

    Q. Is Instruction Allowance taxable?
        Yes

    Q. Is IA admissible for all other training establishments?
        No, IA is not admissible for each and every training establishment. The training establishments where, it is admissible are enumerated in the GOI letter no.1(26)/97/VI/D(Pay/Services) dated 29.02.2000

    Q. In case of additional officers posted against a particular training post in a training establishment, who will decide who will get Instructional allowance?
        IA will be admitted on the basis of authorization by the Head of the establishment. Certificate to this effect has to be furnished along with the Part II Order.

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    Joining Time

    Q. Can joining time be combined with CL?
        No

    Q. Can joining time be combined with EL?
        Yes, but annual leave should precede joining time.

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    Leave

    Sick Leave

    Q. What is entitlement of Pay & Allowances for hospitalization due to military reasons? Will annual leave be debited against hospitalization period?
        Full Pay and Allowances are admissible for hospitalization due to military reasons. Annual Leave due will be adjusted against sick leave if it is granted after hospitalization period.

    Q. What is the entitlement of Pay & Allowances during hospitalization due to reasons other than military reasons?
        Six months including annual leave due, with full pay and allowances. Period of six months to be reduced by annual leave availed in that year & thereafter furlough rates of pay for 3 months at a time, based on medical board recommendations, if there is reasonable prospects of officer becoming fit & joining for duties. This period of furlough rates of pay will not affect the entitlement of furlough leave for cycle of 3 years.

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    Annual Leave

    Q. Is it mandatory to perform one day duty for grant of 60 days Annual Leave for a calendar year?
        No. This condition is removed from 4 Apr 10.

    Q. Can furlough leave/annual leave availed in spells?
        Yes.

    Q. Can CL/Annual Leave not availed during a calendar year be carried forward to next year?
        Yes, but in exceptional conditions with specific Govt orders for certain operations.

    Q. Can CL/Annual Leave not availed during a calendar year be carried forward to next year, if officer is posted in UN Mission?
        Yes, it can be carried forward, if officer is posted in UN Mission. But if officer is on Secondment to DPKO, leave earned during the secondment period can’t be carried forward, or encashed. In fact period of secondment doesn’t count as service for leave purpose.

    Q. Since the condition of performing one day duty for grant of 60 days AL for a calendar year is removed, can that Annual Leave be granted in advance prior to 1st Jan?
        No. No such provision exists to sanction AL in advance to army officers.

    Q. An officer has not performed any duty in a calendar year. Is he entitled to AL in that year?
        Yes, he is entitled after the amendment in Leave Rules for services (Army) dated 04/04/2011

    Q. Can I avail furlough leave/AL with maternity leave?
        Yes, you can avail. But you should exhaust your AL first, then furlough leave and only after that maternity leave.

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    Furlough Leave

    Q. Can furlough leave/annual leave availed in spells?
        Yes.

    Q. Can furlough leave of one cycle availed at fag end of last year of cycle continued in first year of next cycle?
        Yes. It will not affect the entitlement of next cycle.

    Q. Can I avail 60-day furlough each year?
        No, you can avail total 60-day furlough in a three year furlough-cycle. The first furlough-cycle begins from year of your Commissioning.

    Q. Can furlough leave be granted to officer granted short service commission for 5 years, for second cycle of 3 years?
        No

    Q. What is the entitlement of pay during furlough leave?
        50% of Pay and Allowances

    Q. Can I avail furlough leave/AL with maternity leave?
        Yes, you can avail. But you should exhaust your AL, then furlough leave and then maternity leave. Q. Is is necessary that the date of delivery should be during maternity leave, if maternity leave is availed with AL/Furlough leave?
       No.

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    Study Leave

    Q. Which office passes the claims on account of books, stationery during study leave?
        PCDA New Delhi. This office is located in ‘G’ Block, New Delhi. Q. I want to go on voluntary retirement. But I have not completed the mandatory service period after my study leave. What will be its effect on my pay and pension?
        If mandatory service period after reporting from study leave is not completed before you proceed on premature retirement-
        Entire pay & allowances including HRA, all kind of reimbursements, LTC etc will be required to be refunded to PCDA(O) even if the shortfall in service is for one month. No proportionate recovery is applicable.
       The service for study leave will be non-qualifying service for pay, promotion and pension. Annual increments, time-scale and substantive promotion adjusted considering that period will be revised suitably.    You may also not be entitled to pension if your service after deducting this non-qualifying service worked out to be less than 20 years.

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    Paternity Leave

    Q. Is paternity leave admissible to Army officers?
        No

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    Maternity Leave

    Q. Can I avail furlough leave/AL with maternity leave?
        Yes, you can avail. But you should exhaust your AL, then Maternity Leave; only after that you can avail furlough leave.

    Q. I availed Maternity Leave last year. Can I avail it now?
        Yes, you can.

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    Child Care Leave

    Q. Are the woman officers entitled to CCL?
        Only whole-time woman officers of NCC are entitled for CCL.

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    Login Problems

    Q. I have forgot/ lost my username/password. I am unable to login in my account. What should I do?
        If you have tried and failed to retrieve your password through the link given below the ‘Login’ button, please write a letter/email from your registered email-id to the PCDA (O) requesting for deletion of your existing username and id. Until the existing username is deleted from our data, you can’t generate new username.

       After you get confirmation on your registered email id from this office regarding deletion, please generate new username and password. While doing so, when you submit the form, the system will ask you to reconfirm your CDA A/c No. Please reconfirm, and don’t go back.

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    LW Status Of Claims

    Q.Can I see the status of intimation memos pertaining to claims dealt with LW?
        Intimation memos pertaining to claims dealt with in LW presently are not being uploaded on our website as such, the amount is reflected as 'zero".

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    Medical Reimbursement

    Q. Can an officer submit re-imbursement of medical charges claim for indoor treatment to PCDA (O)?
        No. PCDA (O) deals with claim for re-imbursement of medical charges for OPD treatment only. Claims for indoor treatment are to be submitted to Regional CsDA, i.e. PCDA(CC), PCDA(WC) etc.

    Q. Is the NAC from MH sufficient for the audit requirement for specified investigations from private hospitals?
        No. NAC from civil hospital in the station is also mandatory.

    Q. Is there any income criteria to claim medical reimbursement for parents or other dependents?
        Yes. Their monthly income should not exceed Rs.3500/-

    Q. I spent Rs X for medical test prescribed by the MH/Civil Hospital. But I am not being paid full amount. Why?
        The amount for reimbursement in case of each medical test is mentioned in CGHS Rate-list. Only that amount can be reimbursed as per Govt Rules.

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    Outfit Allowance

    Q. Are the NCC officers entitled for Outfit Allowance?
        Regular/Renewal outfit allowance is being admitted to NCC Officers at par with regular officers provisionally pending receipt of Specific orders/clarification from MOD. Suitable adjustment, if any required, will be done in all affected cases on receipt of MoD orders/clarification.

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    Para Allowance/Special Commando Allowance

    Q. I stopped getting Para Allowance suddenly. What might be the reason?
        Please check that your unit has published the PT-II ORDER after completion of Para Refresher Course. The DOII should be published each Para-year.

    Q. Is Para Allowance admissible during Course of Instruction?
        Yes, it is admissible during Course of Instruction.

    Q. Is Para Allowance admissible in Non Para Units?
        No, Para Allowance is not admissible in Non-Para Units. But he may be entitled to Para Reserve Pay subject to conditions laid down.

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    Pay Fixation

    Q. Can senior officer drawing less pay than his batchmate/junior refer his case for removal of anomaly in pay to PCDA (O)?
        If both officers are of same Corps/Arm of service and having identical rank of scale of pay, the case may be referred to MS branch of IHQ of MoD (Army) to establish seniority and onward submission of case to this office, if otherwise admissible.

    Q. Can PCDA (O) remove anomalies of pay based on “same rank same pay basis” with reference to date of commission suo-moto?
        No. The seniority is known to executive authorities and hence no suo-moto action can be taken by this office.

    Q. I didn’t get my annual increment after my promotion to Lt Col this year.
        You have got promotion between 2nd Jan and 30th Jun. Since you didn’t complete 6 months required to get increment in the new pay-band, you won’t get annual increment this year. Q. I have got acting promotion to higher rank. Which financial benefits I will get?
        If you have not completed qualifying service for the rank, you will get only Grade Pay of acting rank. If you have completed, then you will get promotion increment also.

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    PLI


       

    TOP

    Promotions

    Q. I got promotion from 1st of March, but the promotional Increment was given to me from 1st of July. Why?
        On the date of your promotion, you have been given the grade pay as per your substantive rank, but increment was not given to you for sake of your own benefit. Had your pay been fixed from 1st of March, you would have missed the Annual Increment on 1st of July, because on 1st of July, you wouldn’t have completed 6 months in the new rank.
        Now you have been given annual increment on 1st of July, and then you have got the increment also on a/c of your promotion.

        This system is beneficial to all the officers, who get promotion between 2nd of Jan and 30th of Jun, and remain in the same pay band.


    Q. I didn’t get my annual increment after my promotion to Lt Col this year.
        You have got promotion between 2nd Jan and 30th Jun. Since you didn’t complete 6 months required to get increment in the new pay-band, you won’t get annual increment this year.

    Q. I have been promoted to the next rank, but have not got the higher grade pay, or any other benefit.
        One of the following might be the reason for this:
    Substantive Promotion (For select Ranks)
    (1) Copy of IHQ/DGAFMS letter approving the Sub. Promotion not received in PCDA(O), OR
    (2) Certificates as per Documentation Procedure not found with PT-II ORDER
    Substantive Promotion (For Non- select Ranks)
    (1) Draft Gazette Notification not received in PCDA (O). It may take several months.
    (2) Copy of IHQ/DGAFMS letter approving the Sub. Promotion not received in PCDA(O),

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    Qualification Pay

    Q. Can an Army Aviator claim for 2 qualifications pay e.g. Master Instructor & Master Green Card holder concurrently?
        No. Out of 5 categories of qualification pay, officer is entitled for any one of them, at a time.

    Q. Are Qualification Grant and Qualification Pay admissible concurrently?
        Yes

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    Qualification Grant

    Q. Are qualification grant and Technical Allowance admissible concurrently?
        Yes, if both qualifications are different.

    Q. What are basic requirements for claiming qualification Grant?
        Officer should acquire the listed qualification in MoD letter dated 25 Jun 10 either on detailment by IHQ of MoD (Army) or on study leave.

    Q. I have acquired a qualification listed in MoD letter dated 25/6/10 with sanction/ex-post facto sanction of CO/OC unit. Can I claim Qualification grant?
        No. The qualification is to be acquired only on detailment by IHQ of MoD (Army) or while on study leave.

    Q. I was granted study leave to complete MBA. During the study leave period, I acquired some other qualifications listed in MoD letter dated 25/6/10. Can I submit claim for Qualification Grant for those courses alongwith MBA?
        No. Qualification Grant will be admissible only for the course for which study leave was granted.

    Q. A short service commissioned officer acquired qualification listed for Qualification Grant on detailment of IHQ of MoD (Army) and released from service without completing 5 years service on returning from course? Whether Qualification Grant admitted will be recovered? If yes, whether proportionate recovery will be done for unserved period?
        Full amount of Qualification Grant admitted to officer released/retired/prematurely retired from service will be recovered in case he does not complete 5 years of service after returning from course.

        No orders exist for proportionate recovery of Qualification Grant for period less than five years. However, Cost of Training will be recovered proportionately for un-served contractual period in case the course is listed in A.O. 17/95.


    Q. An officer completed course listed for Qualification grant from Army Institute & got degree from civil university for the same course. Whether two qualification grants admissible to him for these two qualifications?
        No. Qualification Grant will be admitted only for primary qualification acquired from Army Institute.

    Q. An officer completed two YO courses for different Corps/Arm of service during different periods. How many Qualification Grants will he get?
        Two Qualification Grants for two YO Courses.

    Q. Whether Technical Graduate commissioned under Technical Graduate Entry Scheme in Army will get Qualification Grant for his degree in technology?
        No. Qualification Grant is not admissible for any basic qualification required for entry for commission.

    Q. Is Qualification Grant & Qualification Pay admissible concurrently?
        Yes.

    Q. An officer was nominated for TSOC for which DIAT has given a qualification of M Sc (Defence studies). Can he claim Technical Allowance Tier II for Post Graduation Degree?
        No. TSOC is listed in MoD letter dated 25/6/10 for Qualification Grant. Hence Qualification Grant is admissible and not Technical Allowance Tier II.

    Q. Will officer on completing flying related course listed for Qualification Pay, get Qualification Grant with flying allowance?
        No. Only one monetary benefit will be admissible. Qualification Grant admitted on completion of those courses will be recovered at the time of admitting flying allowance.

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    Ration Allowance

    Q. I sent my Ration Allowance Claim to PCDA. I have not received the money.
        The Ration Money Claims are passed by the Regional Controllers, not by the PCDA (O). Your claim must have been returned to your unit.

    Q. I am posted as staff officer in UN Mission. I am paying money towards food charges. Am I entitled to Ration Money?
        No, ration money is applicable within Indian limits only.

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    Retirement/Pension

    Q. Which are the document required to be sent to PCDA(O) for terminal benefits at the retirement / release of the officer?
        Documents to be sent to different Sections of this office
    I) The list of the papers to be sent to “Pension Cell” (all in duplicate.):
    a) Application for retiring pension/retiring gratuity and retirement gratuity—Appx A (para 6 of your Brochure)
    b) Application for commutation of pension. (Appx A Annexure I) (para 5 of Brochure)
    c)Form of declaration for commutation of anticipatory/provisional pension. (Appx A- Annexure II) ( para 5 of the Brochure)
    d) Two copies of Joint Photographs with spouse duly attested by another commissioned officer- (refer instruction No 8 to Appx A for filing retiring pension application.)
    e) Descriptive Roll of the spouse in duplicate (specimen enclosed for incorporating in the Brochure).
    f) Release Medical Examination Report for the purpose of commutation of pension which is not finding a place in the present Brochure.
    g) Nomination of Life Time Arrears for pension through AG’s Branch.

    II) Documents which should be marked to concerned “Ledger wing” sections:
    a) AGIF Claim. Appx F (refer to para 27 of the Brochure)
    b) Part II office order showing year wise break up of the leave accumulated for leave encashment payment.
    c) Information to be furnished by the officer 8 months prior to his retirement (Appx A Annexure V of the Brochure).
    d) Application for final settlement of DSOP Fund (Appx B) (para 15 of the Brochure)
    e) Contingent Bill for payment of DSOP Fund signed by the officer and countersigned by the O.C. of the last unit mentioning therein the date of retirement, CDA A/C Number and bankers duly affixing the revenue stamp.

         For all the documents mentioned at Sl No I and II above, separate envelopes should be prepared and forwarded to this office in ONE COVER duly marking on the top of the cover “Pension papers”. It should be addressed to:
         SENIOR ACCOUNTS OFFICER (SS-LEDGER) PCDA (O) PUNE


    Q. Does the PCDA (O) refund, at the time of retirement, the AOBF subscription recovered from salary of officer during his service?
        No. The monthly subscription recovered is remitted to AG's Branch which is accounted for & managed by them only.

    Q. I am retiring from service. Can I get advance for shifting my family to my hometown?
        No. you cannot. You have to spend the money and subsequently claim reimbursement.

    Q. I have retired from service. Where should I submit the bill for claiming the expenses of shifting my family and luggage; to the unit or directly to the PCDA(O)?
        You should submit the claim to your last unit. PCDA(O) can't accept the claims directly from the officers. The claim should be countersigned by the unit authorities.

    Q. What is proportionate recovery of cost of training for unserved contractual period on pre-mature retirement/release?
        If the officer doesn’t completes the mandatory service period after completion of courses listed in AO 17/05, and applies for pre-mature retirement/release, he will be required to refund proportionate cost of training for remaining contractual period, through MRO before release from service.

    Q. Will I get HRA for three months after Retirement?
        No. Even though you are entitled for retaining the Govt accommodation or claiming HRR for three months after retirement, you can’t get HRA after retirement.

    Q. I am getting HRR for my own house. Will I get HRR for three months after Retirement?
        No

    Q. I want the maximum commutation of my pension. How much can I get?
        You can get commutation up to 50% of your pension.

    Q. What is the minimum qualifying service required to acquire pension.
        20 years qualifying service.

    Q. What are the pension benefits available to the Army officer involved in disciplinary case?
        Only provisional pension

    Q. How many photographs are required for pension case?
        Two joint photographs (with spouse), attested by another commissioned officer

    Q. I was on deputation with Civil Deptt. Is the Full Pay Service Certificate from deputation deptt required for preparation of LPC-cum-Data Sheet?
        Yes, it is required for ascertaining whether the deputation period was on full pay and was qualifying service for pension purpose.

    Q. Are the Release Medical Board documents mandatory for sanction of commutation of pension?
        Yes.

    Q. Which emoluments are considered for calculation of pension?
        Last pay drawn at the time of retirement, i.e. Pay in Pay Band + Grade Pay + MSP

    Q. Will furlough rates of pay admissible on furlough leave at the time of retirement affect the pension since last pay drawn is considered for calculation of pension?
        No, pension will be fixed based on full rates of pay in such cases.

    Q. What is PPO?
        PPO means Pension Payment Order issued by the PCDA (Pension) Allahabad.

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    SSC officers

    Q. Is a SSC officer entitled for KMA, Technical Allowance, Annual Increment due during terminal leave?
        Yes. The officer is entitled to get full pay and allowances during Terminal Leave period i.e. at furlough rates without DA initially and after date of release at full rates on submission of Non-employment Certificate during Terminal Leave period

    Q. Can SSC officer avail 60 days or balance of annual leave from date of tenure expiry and Terminal leave thereafter? What is entitlement of pay during this period? is this period treated as qualifying service for terminal gratuity? What will be the date of final release from service?
        Officer can be granted full or part of Annual Leave followed by terminal leave from date of tenure expiry. Half pay without DA is admitted during this period, however full pay is released on submission of non-employment Certificate on completion of leave. This period is treated as qualifying service for terminal gratuity. The SSC officer will be relieved from duties from date of tenure expiry of short service commission. However, the date of SOS from Army service will be the date of expiry of AL and or Terminal Leave as the case may be.

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    Strategic Forces Allowance

    Q. Is strategic force allowance admissible concurrently with field allowance/SCCIA/flying allowance?
        Yes.

    Q. Is strategic force allowance admissible to the officers posted to Strategic Force Training School?
        No. It is admissible presently only to SFC HQ, HQ ISF(Land) ,(Sea) and Air Vectors.

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    Technical Allowance

    Q. Is Qualification Grant admissible concurrently with technical allowance?
        Yes, if both qualifications are different.

    Q. An officer was nominated for TSOC for which DIAT has given a qualification of M.Sc (Defence studies). Can he claim Technical Allowance Tier II for Post Graduation Degree?
        No. TSOC is listed in MoD letter dated 25/6/10 for Qualification Grant. Hence Qualification Grant is admissible and not Technical Allowance Tier II.

    Q. I have done MBA (or some other PG Course), for which I am eligible for Qualification Grant. Will I get technical Allowance also?
        No, you won’t get Technical Allowance for a course for which you are getting Qualification Grant.

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    Telephone Bill Reimbursement

    Q. Where should I submit the claim for reimbursement of my telephone bill?
        You should submit it to the regional Controller of your Command; i.e. if you are posted in Lucknow,you have to submit it to PCDA(CC)

    TOP

    Traveling Allowances

    TA/DA/LTC General

    Q. I am MNS officer. What are the travel entitlements of my husband? Is there some income/dependancy criteria for these entitlements.
        Your husband naturally is part of your family. He is entitled to all facilities given by the Govt to your family members. There is no requirement to prove dependency; and there is no income criteria.

    Q. What is the TA entitlement for travel by Rajdhani/Shatabdi Express trains for Duty journeys/LTC?
        While reimbursing cost of warrant, fare of Rajdhani/Shatabdi Express trains is admissible only in cases, where journey is actually undertaken by these trains. When a journey is performed by air between two places connected by Rajdhani/Shatabdi Express but other trains running between these places do not have AC First Class accommodation, fare of the lower class available on that route is only admissible.

    Q. I am retiring from service. Can I get advance for shifting my family to my hometown?
        No. you cannot. You have to spend the money and subsequently claim reimbursement.

    Q. I have lost my boarding passes. What should I do?
        Please obtain a certificate from the Airlines indicating the travel details, like date of journey, class of accommodation, seat no. etc.

    Q. What is the action required when married officer is not able to submit online requisition due to single status in system?
        The officer should submit requisition through Fax for urgent action and also to forward Part II Order notifying casualty of marriage to update system records.

    Q. I had to cancel my tickets. Can I claim cancellation charges? Can I claim tatkal charges also?
        Yes, you will get cancellation charges in full, if the tickets were for official duty, i.e permanent posting or Temporary Duty. Tatkal charges are also admissible as well. You have to attach a certificate under 44(B) TR. The certificate should state that the journey was cancelled due to official reason, and be signed by your controlling authority.
    Q. I have got advance for my TD/LTC, but the TD/LTC was cancelled. What should I do with my advance? Will it automatically be revored from my salary?
        No, the amount will not be automatically recovered from your salary. You should immediately refund the amount in form of MRO. In fact, if you don't refund this amount immediately, it will be recovered with penal interest.

    Q. The status of claim is shown online as rejected/accepted but I have not received any rejection/intimation memo for the same. Why?

       You have to click the dak registration Id No. Link in status of claim, to view the rejection/intimation memo for your claim.

    Q. Web Site shows the amount passed as zero against my claim?

      All intimation memos pertaining to TA/DA/LTC claims are uploaded on website on daily basis. Officers may download the same by clicking on the Dak Id No. Link in the status of claims.

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    Air Travel

    Q. Can the officer book tickets for air journey from private agents?
        No, he can not. Tickets are to be booked through
    (1) website or offices of Indian Airlines, or
    (2) M/s Balmer Lawrie Tours and Travel,or
    (3) M/s Ashoka Tours & Travels, or
    (4) IRCTC.
        Officers can book tickets on the website of M/s Balmer Lawrie tours & Travel (http://www.balmerlawrie.com/) by using their debit/credit cards and get printout.

       In case Ministry of Civil Aviation has permitted an Officer to travel by private airlines (airlines other than Air India), the officer can book air ticket from the booking office/website of the airline, he is traveling with.
       Please remember tickets booked through Private Travel Agents cannot be reimbursed.

       This office has come across TA/DA claims where air tickets have been booked through Travel Agents claiming to have been authorized by the PCDA (O). We want to inform all the Army Officers that this office has no authority to authorize any Travel Agents, and has not authorized any Travel Agent.

    Q. I am a Lieutenant. I am being sent on TD. Can I travel by Air?
        All Commissioned Officers (including MNS officers) of Indian Army are entitled to travel by Air. The exception is that the officers joining first duty station after commission cannot travel by Air.

    Q. Can officer perform journey on full fare ticket on temporary duty/permanent move?
        Officers may preferably buy cheapest economy ticket. Re-imbursement of full fare ticket, where offers like companion ticket at some additional cost are availed, is not admissible in audit.

    Q. Can an officer, who performs journey by private airlines, claim fare of railway warrant?
        No

    Q. Can officer perform journey by air, while joining duties on first commission?
        No. The journey is to be performed by AC II Tier. The entitlement is AC II fare or actual expenditure whichever is less.

    Q. Can officer perform journey by private airlines up to the station from where flights of Indian Airlines are available?
        No. Journey up to that station to be performed by authorized mode & class of accommodation. Fare of private airlines is not admissible.

    Q. Can officer perform LTC journey on cheapest economy Air ticket?
        Yes, Re-imbursement of fare is admissible under LTC scheme with any nomenclature/check alfa for particular sector or fare lower than that of under LTC-80 scheme.

    Q. Can officers posted in North East Regions perform journey on LTC by private airlines?
        No

    Q. Can LTC journey be performed to J & K by private airlines from any station in India?
        Yes, officers and their family can travel by private airlines to J&K on LTC. This concession is valid up to 17/06/2012. Please make sure that tickets are to be booked through Govt authorized agents only.

    Q. Can officers perform journey on LTC to Andaman Nicobar Island via Kolkatta or Chennai at their discretion without insisting for shortest route?
        No. This concession is available to officers posted in A & N Islands and visiting mainland on LTC.

    Q. Can an officer on International Tour perform air-travel by Private Airlines? What if the destination is not connected with Air India?
        No, He has to travel by Air India Only. (MOF OM NO. 19024/1/2009-E.IV dated 13/07/2009)
         If the destination is not connected with Air India, the officer should travel by Air India to the nearest hub/point closest the eventual destination, beyond which he may utilize the services of another airline, which should also preferably be alliance partner of Air India.

         In case of unavoidable deviation, individual cases may be referred to the MoCA.


    Q. Whether officer posted at any station in India other than North East Region can perform journey on temporary duty to North East Regions by Private Airlines.
        No. officers serving in North East Region only are permitted to travel by private airlines on temporary duty or permanent move.

    Q. I travelled by Air India, and bought ticket through M/s Balmer Lawrie Ltd. But PCDA(O) refused to give re-imbursement stating that the full fare ticket can’t be reimbursed. Why?
        As per DOPT OM No. 11013/7/2008-Estt.(A), dated 09/08/2010, “Purchase of full fare tickets defeats the purpose of instruction issued (by GOI). It is, therefore, clarified that Government officials are not expected to purchase full fare Air Tickets, but instead avail of- (a) the coupon supersaver booklets being offered by Air India for GoI officials, as notified by the Ministry of Finance (DoE) OM, dated01/10/2009; (b) supersaver scheme for business class; or (c) go in the cheapest Air India fare.”

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    LTC(Leave Travel Concession)

    Q. I don't understand this concept of 177, 177A, 177B, 177C, 177D etc. And what are these block years?
    177A - Officer and his/her family can visit hometown (from duty station) every year.

    177B- Officers and family can visit anywhere in India (from duty station) once in a block of two years. Block is counted from odd to even year, e.g. 2011-12.
    But during that year, officer and family can't avail 177A (hometown LTC). The officer and family have to visit the same destination (hometown or anywhere in India)in a particular year.

    177C- Officers, who are posted in field and have kept the family at  hometown/SPR get additional LTC for visiting hometown/SPR. This is in addition to his/her entitlement in 177A.
    -
    (1)If family visits the officer to his duty station by availing LTC under 177B, the officer loses his entitlement of 177B .
    Under 177C, the officer can visit his SPR twice in a year, but in that case he will lose his entitlement under 177A (hometown LTC) (2)If the officer as well as the family decides to go to some another place (under 177B), in this case officer has to start his journey from his duty station, while the family starts from hometown/SPR. 
    An unmarried officer posted in field also is entitled to visit hometown under 177C. Thus he can visit his hometown twice (once under 177A, then under 177C)


    Q. Is any where India LTC under Rule 177 (B) TR admissible every year?
        No. It is once in a block year. The block year will be 2011-12, 2013-14, 2015-16...

    Q. Can officer’s parents visit him at duty station under LTC Rule 177 (A) TR?
        No, they can not, if the duty station is not the hometown of officer. As per Sixth Pay Commission orders, parents of officer staying with or away from the officer are entitled to visit only hometown under Rule 177 (A) TR.

    Q. Are parents and dependent brothers, sisters etc entitled to LTC under Rule 177 (B) TR, to any station in India?
        No. LTC under Rule 177 (B) TR is admissible only to spouse & children of the officer.

    Q. My LTC claim was passed but the taxi fare from my home to the Airport was disallowed. Why?
        Travelling charges for travelling within city limits are not admissible on LTC. LTC covers fare and ONLY fare between the SPR/duty station and the leave-destination.

    Q. My duty station and hometown are the same. Am I entitled to LTC under Rule 177A and LTC to J&K / North East in lieu of this?
        No

    Q. Is the visit, of a child studying in Hostel, to his parents (refered to as under 177) at their duty station/SPR covered under LTC in addition to his entitlement under Rule 177 (A) or (B)?
        No. Though the child studying in hostel can get LTC to duty station/SPR, this concession under rule 177 is not in addition to LTC under Rule 177 (A) or (B) TR. Only one LTC can be availed in a calendar year.

    Q. If officer serving in field has visited family at SPR under Rule 177 (C) TR, what will be the title of LTC of family?
        The family can visit home town under Rule 177 (A) TR only.

    Q. Officer has been granted sick leave by hospital authorities and permitted to visit a place recommended by the medical board. Will it be regularized under rule 177(A) or 177(B)?
       Though it will be treated as LTC, it will not affect your eligibility to travelling concession (LTC) under 177(A) or 177(B).

    Q. If family visits the officer at duty station in field, how is the LTC entitlement regularized?
        LTC of family will be admitted under Rule 177 (B) TR, if otherwise admissible and title of LTC of the officer will lapse. His title for additional LTC to visit SPR/Home town will remain intact.

    Q. Is home town LTC under Rule 177 (A) TR admissible every year?
        Yes.

    Q. The nearest Airport/Railway Station is 50 Km. away from my hometown. I covered the distance between the Airport/Railway station and my hometown in my cousion's car. Now the PCDA(O) rejected my hometown LTC claim stating that I didn't visit my hometown at all. What should I do?
        In fact you made a mistake by not mentioning this last portion of your journey in your claim itself. Even though you could not claim or get anything for this last portion of your journey, you should have shown this journey clearly in your contingent bill. You should now resubmit your claim with the clarification.

    Q. I visited my hometown on a warrant this year. Can I avail LTC also?
        No. You cannot. Actually you have availed Hometown LTC by visiting hometown on Government expenses. While availing the hometown LTC, you might have traveled by air, train or any other Government transport.

    Q. I am posted in Delhi. I want to avail LTC under rule 177B, i.e.'Anywhere In India' LTC. I want to visit Port Blair. Presently I am at Jaipur. Can I start my journey from Jaipur, go to Bangalore, and then fly to Port Blair?
        No, you have to start your journey from Delhi (your duty station) only, and travel directly (shortest route) to the declared leave destination. However you can break your journey enroute.

    Q. I want to avail LTC under rule 177B, and want to visit Nainital. Air India flights are available only up to New Delhi. Can I use warrant for family from New Delhi to Kathgodam?
        No, Railway warrant under 177B is not admissible for the officer's family. However fare paid for your family's journey from New Delhi to Nainital will be reimbursed by this office.

    Q. My hometown is Rudraprayag. Can I travel by taxi from Hardwar to Rudraprayag?
        No, you can't travel by taxi even on shared basis. You can travel only by public transport, that in this case will be bus.

    Q. Can I travel on LTC, by AC Bus run by private operators?
        No, On LTC you can't travel by any bus, run by private operator

    Q. What is the entitlement of LTC in first year of service for newly commissioned officers?
        Since they are authorised free railway warrant to visit family before reporting for duties, no separate LTC is entitled again in the first year of commission.

    Q. What is the travel entitlement in respect of wife of an officer who marries while serving in peace station?
        An officer can claim one way fare under Rule 177(B) TR for his newly married wife for her journey from his home town to the peace station where the officer is serving. No reimbursement is admissible for baggage/scooter or car conveyed by the wife.
    The above provisions are equally applicable to the officers serving in field/modified area and allotted Govt. Married accommodation consequent on marriage.


    Q. I have not been provided with any Government accommodation at my present duty station. I have retained my family (Govt) accommodation at my old duty station. Can I avail LTC to my old duty station,instead of hometown under 177-A TR?
        Yes, you can. But your family's entitlement under LTC 177-B lapses.

    Q. I am serving at a non-family station. Can my family avail LTC to visit me at my duty station under 177-B TR?
        No. Your family can avail LTC, under 177-B TR, to visit your Leave Station, but not your duty station.

    Q. I took advance for LTC. But I could not avail LTC. What should I do with this advance? Will it be adjusted in my Pay, or for future journeys?
        Please refund the advance through MRO at the earliest, repeat at the earliest. Penal interest will be levied on this advance, if not refunded timely.

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    Permanent Move and CTG

    Q. What is the rate of conveyance of baggage between 'X','Y'or 'Z'cities?
        If you carry 6000 Kg from a place to another you are paid Rs 37.5/Km (as per road distance). But if both the place of origin as well as place of destination are Z class cities, the rate per Kilometer will be Rs 22.5/-. If the luggage is less than 6000 Kg, you will be paid proportionately.

    Q. At what rates RMA is admissible?
        RMA is admissible at the rate of originating station, notified by RTO & published in station order by Station Hqrs.

    Q. I am a newly commissioned officer. What are my entitlements for reporting at first duty station?
        You are entitled to:
    (1) Travelling on warrant from your Academy/hometown to your new duty station (air travel not admissible)
    (2) CTG and baggage claim only if you get commission from Ranks.
    You have to mention in your Permanent Duty claim that you have got commission from Ranks.


    Q. I paid Rs. 20,000 for transportation of my car from my old duty station to the new duty station. The RMA on the basis of distance would be Rs. 16,000. But I have been paid only Rs. 10,500/-. Why?
        You will get the least of EVK, RMA and the actual expenditure. The link for rates of EVK is given on the NewsPage of PCDA(O) website.

    Q. I am a single officer. I have been posted from Peace Area to Field Area. What is my baggage entitlement?
        You can send up to 2000 Kg + your vehicle to your hometown (hometown as per your service document).
    You can take up to 100 Kg to your duty station. You can carry this 100 Kg only on Warrant which will be included in the 2000 Kg entitlement.


    Q. I am a single officer. I have been posted from Field Area to Peace Area. What is my baggage entitlement?
        You can transport up to 2000 Kg + your vehicle from your hometown (hometown as per your service document) to your new duty station.
    You can take up to 100 Kgs from Field to New Duty Station on Wattant which will be included in the 2000 Kg entitlement. But you can carry this 100 Kg only on Warrant.


    Q. I am a single officer. I have been posted from Peace Area to Peace Area. What is my baggage entitlement?
        You can transport up to 6000 Kg + your vehicle from your old duty to new duty station.

    Q. I am a married officer. I have been posted from Peace Area to Field Area. What is my baggage entitlement?
        You can transport up to 6000 Kg + your vehicle to your hometown/SPR.
    You can also take up to 100 Kg to your duty station. But you can carry this 100 Kg only on Warrant and this 100Kg will reduce your 6000 Kg entitlement to only 5900 Kg. You cannot take this 100 Kg by Air.


    Q. I am a married officer. I have been posted from Field Area to Peace Area. What is my baggage entitlement?
        You can transport up to 6000 Kg + your vehicle from your hometown/SPR to your new duty station.
    You can also take up to 100 Kg to your new duty station. But you can carry this 100 Kg only on Warrant and this 100Kg will reduce your 6000 Kg entitlement to only 5900 Kg. You cannot take this 100 Kg by Air.


    Q. My wife is serving in Army. Can both of us claim for baggage as per our entitlements seperately?
        No, you can't claim seperately. Though both of you can claim, aggregate entitlement remains restricted to 6000Kg. However each can claim for transportation of his/her car seperately.

    Q. Which are the elements of CTG on Permanent Duty Move?
        Elements of pay for CTG
    i. Pay in the Pay Band
    ii. Grade Pay
    iii. NPA, if any
    iv. MSP
    Please note that nothing other than above mentioned elements, is part of CTG. Therefore DA, Technical Pay etc. should not be claimed as CTG.
    For officers in the pay scales of Apex scale & COAS scale, basic pay means pay in the prescribed scale


    Q. How much CTG will I get? Full or 80% or one-third or otherwise?
        Full CTG is admissible in following cases:
    i. Married officers moving with family from one peace station to another.
    ii. Married officers moving to duty station located in Field/Modified Field area/OP Area and family moving to home town/SPR/SFA station or to duty station where officer has been alloted Govt. married accommodation.
    iii. Widow/Widower moving from one peace station to another peace station or to field/modified field area and other family members also move with the officer to his peace duty station ot to home-town/SPR/SFA respectively.


      80% CTG is admissible in the following cases:
    i. Single officer moving on posting.
    ii. Married officer moving alone and retaining family at old duty station.
    iii. Married officer moving alone in all other cases.

      One-third CTG is admissible:
    i. For transfer within same station (or to a station which is at a distance of less than 20 km), if change of residence is involved

      No CTG is admissible:
    i. For transfer within same station (or to a station which is at a distance of less than 20 km), if no change of residence is involved.
    ii. For the officers, who stay in the Mission for 1 year or less are not entitled for CTG on posting to the UN Mission


    Q. What is the definition of ‘same station/city’?
        ‘Same station/city’ means area falling within the jurisdiction of the Municipality or Corporation, including such of Suburban Municipalities, notified areas, or Cantonments which are contiguous to the above named municipalities and within the limits of Urban Agglomeration

    Q. Are Re-employed officers entitled for CTG and conveyance of baggage & vehicle and also additional fare to bring his family to duty station on allotment of married accommodation on first posting of re-employment.
        No, they are not entitled.

    Q. Is service tax on baggage conveyance admissible over & above the entitlement?
        No.

    Q. I didn't get govt accommodation immediately, when I joined at the new duty station. Subsequently I got Govt accommodation and brought my family here. Will I get fare for myself for travelling between my new duty station and the old one?
        Yes, you will get fare for yourself, subject to submission of- (1) NAC for the time-point of your joining the new duty station, (2) allotment of accommodation letter

    Q. Are the officers entitled for CTG on posting to the UN Mission?
        Yes, but only those who stay in the Mission for more than 1 year are entitled for CTG on posting to the UN Mission. They can claim this CTG only after Govt Sanction for the tenure of more than one-year in the Mission is available.

    Q. My posting order on permanent move has been issued but I have not been relived from present unit, can my family perform journey to new duty station, prior to me, for my children's school admission?

        Yes, but if you send your family in advance will do so at your own risk and if the order's for the move are changed or cancelled subsequently, compensation or conveyance for return journey of the family will not be admissible. However, competent authority, if satisfied that the officer did not dispatch baggage unduly in advance of his own move as originally ordered, can sanction refund of actual cost of conveyance at goods train rate of quantity of baggage within authorized scale where change or cancellation of move is involved. Moreover, if transfer is cancelled on administrative grounds.

    Q. I joined my present station 8 month back, I want to bring my family & laggage now, will I get reimbursment? 

        No, Officer's family can proceed or follow the officer provided that the journey is undertaken within six(6) month from the date of officer's move on permanent duty. 

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    Temporary Duty Move

    Q. How is the RMA during TD calculated/ reimbursed?
        For Major and Below
    The amount admissible for RMA at a particular day (maximum Rs 187.5) = Distance traveled on that day ( ) X Rate/Km for that station for the mode of conveyance actually used.
        For Lt Col and above
    The amount admissible for RMA at a particular day = Distance traveled on that day (maximum 50 Km) X Rate/Km for that station for the mode of conveyance actually used.

    Important:

    (1) Only the officer getting Grade Pay Rs 10,000 and above are entitled to travel in AC taxi. Others can travel in Non-AC taxi.

    (2) No amount is admissible without original receipts of taxi/mode of conveyance

    (3) Officers must attach with the claim, a detailed summery of distance traveled (giving names of duty points) each day. The summary should be signed by the officer


    Q. Whether ration money will be recovered from food bills issued by Mess for reimbursement?
        Yes. However, if there is specific mention that food bills issued for cost over & above ration money, full amount will be reimbursed to officer.

    Q. What is procedure for claiming TA/DA during courses
    for a duration upto 180 days and more than 180 days at Category A establishment?
        For courses upto 180 days, reimbursement of fate to and from course station to be claimed by the officer from concerned T Wing Section. Howver, DA Adjustment bills will be claimed from course DA Group of PCDA (O) by Training Institute in a consolidated manner for all course participants after completion of course. 
        The courses exceeding 180 days period are treated as Permanent move. As such, if course period exceeds 180 days, competent authority has to issue necessary transfer orders. In that case, all benefits admissible on permanent posting will be admissible.


    Q. I want to prefix/suffix Annual Leave to the TD. How will it affect my entitlement of TD
        You will get only one way fare up to/from the TD station. However if you prefix/suffix CL to your TD, your fare entitlement doesn't get affected.

    Q. Maj Gen X incurred expenditure of Rs.6250/- per day with service Tax Rs.500/- per day on hotel accommodation on temporary duty and submitted claim. Is service tax reimbursable to the officer?
        No. Service tax paid within entitlement of hotel accommodation charges is reimbursable to officer.

    Q. My duty station is Pune. I was sent on TD to Amritsar. There was no connecting flight from Delhi to Amritsar that day, so I had to spend night in Delhi. Will I get reimbursement for Delhi stay?
        Yes, you will be entitled for your hotel rent and food charges.

    Q. Competent medical authority has referred me to another station for getting medical consultation/treatment. What is my travel entitlement?
        This journey will be treated as normal TD, and your entitlement will be regularised accordingly.

    Q. I am on a course of more than 60 days. Can my family visit me at government expenses?
        No. The family can visit you on Govt expenses, only when your course is 90 days or more. Your family should start journey only either from your duty station or from your SPR, as the case may be.

    Q. I am posted to Leh, can I perform journey to Delhi on temporary duty by private airlines?

       Min. of civil aviation has issued relaxation sanction for journey on temporary duty/permanent move due to exigencies of work, in sector Delhi-Leh-Delhi. however, officers may preferably avail the services of Indian airlines in this sector. Further, for journey on official duties, separate sanction of ministry of civil aviation and certificated non-available of flights etc for Indian airlines is not requied. This relaxation is not available for LTC.

    Q. I have been posted to station 'X' can I send my family in advance?

      If family is sent in advance, it will be at the risk of officer and is not ordinarily entitled to any compensation in the event of his move being changed or cancelled. However, competent authority, if satisfied that the officer did not dispatch baggage unduly in advance of his own move as originally ordered, can sanction refund of actual cost of conveyance at goods train rate of quantity of baggage within authorized scale where change or cancellation of move is involved.

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    Hotel Rent

    Q. I attached proper Hotel Receipts with my TA/DA claim. But hotel charges have not been paid to me.
        Please check that (1) you stayed in an establishment registered/ licensed as a hotel, by proper authority and (2) hotel receipts submitted along with the claims had the Registration/Licence No./TIN of the Hotel .

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    Medals

    Q.I have forwarded my part II order notifying Siachen medal awarded to me., but I have not received any monetary benefit adjusted in my pay account. Why?
            

        This office admits monetary benefits of Gallantry awards viz- Param vir chakra, Ashoka Chakra, Mahavir Chakra, Kirti Chakra vir Chakra, Shaurya Chakra for commissioned officers, on notification of pt II order along with copy of draft gazette notification. Monetary benefit is also admissible for Sena medal for act of gallantry but not for Siachen, HAUCA medal ect. pt II order's notifying sainya Seva Medal, OP Rakshak medal Siachen/HAUCA medalsetc,are of non financial nature hence not actioned by PCDA(O)

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    Rent

    Q. On my posting to Bangalore, I have vacated married accommodation at my last duty station in Mumbai, however PCDA(O) is still recovering rent & allied charges for accommodation at Mumbai. Why the same is not being discontinued?
      

        Vacation report for your accommodation at Mumbai may not have been received in PCDA(O) from concerned AAOBSO. you may forward a copy of the same available with you to enable this office to stop the recovery. however, refund of excess rent & allied charges recovered will be refunded to you only after receipt of vacation report from AAOBSO.

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    Transport Allowance

    Q. Can officer posted to field/modified field/HAUC/Siachen Area get transportation Allowance?
        Yes, if not provided with Govt transport to commute between residence and work-place.

    Q. I stopped getting Transport Allowance suddenly. Why?
        Publication of some of the following casualties might have resulted in stoppage of TPT in your case:

  • SOSCRS (SOS for course of 10 weeks or more))
  • PROCRS (Proceed on course of less than 10 weeks)
  • POSIN
  • POSOUT
  • HOSADM (Hospital Admission)
  • DEPUTEUN
  • TERLEV (Terminal Leave)
  • STDLEV (Study Leave)
  • EXTNSTLEV (Extension Leave)
  • GTDBCA (Grant Bhutan Compensatry Allowance)
  • GTDBCAS1
  • GTDBCAS2

  •     If so, you will get Transport Allowance only after PT-II ORDER for its re-grant is published.


    Q. I proceeded on AL, therefore my Transport Allowance stopped. What should I do?
        You need not do anything. Transport allowance will stop and be re-granted automatically in respect of the following casualties:
  • GTDAL
  • FURLEV
  • MTRNLV (Maternity Leave)
  • SPMTRNLV (Special Maternity Leave)
  • GTDCCL
  • EXTNAL
  • OVERLEV (Overstayal of leave)
  • TYDUTY
  • EXTNFUR

  •    In such cases recovery will be affected only for full calendar month(s), if the period mentioned in the Part II orders covers a full Calendar month.


    Q. Is transportation allowance admissible to officer on their posting to IMTRAT, Project Dantak Bhutan, UN Missions?
        No. Transport allowance is admissible within Indian geographic limits as per classification of city.

    Q. What are the basic criteria for admissibility of transportation allowance?
        (1) The officer has not been provided with Govt transport for commuting between residence and work place.
        (2) The officer is not absent (due to CL, EL, study leave, hospital admission etc.) from the duty station for period covering a full calendar month.


    Q. Can the officer on Courses of Instruction claim transportation allowance?
        Yes. If not paid daily allowance for the course period.

    Q. I stopped getting Transport Allowance after I was posted out from the unit. Why?
        Please check that-
       (1) PT-II ORDER has been published by the new Unit, and
       (2) In your POSIN PT-II ORDER, TRAN-I or TRAN-II casualty has been shown.


    Q. Is the Transport Allowance admissible to the officers during their Delhi stay for pre-induction formalities before induction in United Missions? At what rates?
        Yes, Transport Allowance is admissible at Delhi Rates.

    Q. Is the Transport Allowance admissible during study leave?
        No

    Q. Is the Transport Allowance admissible, if the officer is absent from the duty station for some course at another station?
        Yes, it is admissible-

       (1) During Course of less than 180 days, if Daily Allowance is not being claimed.
       (2) And during Course of 180 days and more at the rate of course duty station.

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    Classification of cities for HRA/Baggage entitlement purpose

    State Cities Classified as 'X' Cities Classified as 'Y'
    Andhra Pradesh Hyderabad(UA) Vijayawada(UA), Warangal(UA), Visakhapatnam(UA), Guntur
    Assam Guwahati(UA)
    Bihar Patna(UA)
    Chandigarh Chandigarh(UA)
    Chhattisgarh Durg-Bhalai, Nagar(UA), Raipur(UA)
    Delhi Delhi(UA)
    Gujrat Ahmadabad(UA), Rajkot(UA), Jamnagar(UA), Bhavnagar(UA), Vadodara(UA), Surat(UA)
    Haryana Faridabad*
    J&K Srinagar(UA), Jammu(UA)
    Jharkhand Jamshedpur(UA), Dhanbad(UA), Ranchi(UA)
    Karnataka Bengaluru(UA) Belgaum(UA), Hubli-Dharwad, Mangalore(UA), Mysore(UA)
    Kerala Kozhikode(UA), Kochi(UA), Thiruvananthapuram(UA)
    Madhya Pradesh Gwalior(UA), Indore(UA), Bhopal(UA), Jabalpur(UA)
    Maharashtra Greater Mumbai(UA) Amrawati, Nagpur(UA), Aurangabad(UA), Nashik(UA), Bhiwandi(UA), Pune(UA), Solapur, Kohlapur(UA)
    Orissa Cuttock(UA), Bhubaneswar(UA)
    Punjab Amritsar(UA), Jalandhar(UA), Ludhiana
    Pondicherry Pondicherry(UA)
    Rajasthan Bikaner, Jaipur, Jodhpur(UA), Kota(UA)
    Tamil Nadu Chennai(UA) Salem(UA), Tiruppur(UA), Coimbatore(UA), Tiruchirappalli(UA), Madurai(UA)
    Uttarakhand Dehradun(UA)
    Uttar Pradesh Moradabad(UA), Meerut(UA), Ghaziabad*, Aligarh, Agra(UA), Bareilly(UA), Lucknow(UA), Kanpur(UA), Allahabad(UA), Gorakhpur, Varanasi(UA)
    West Bengal Kolkata(UA) Asansol(UA)
    *Only for the purpose of extending HRA on the basis of dependency.

    Note: The remaining cities/towns, which are not covered by classification as 'X' or 'Y' are classified as 'Z' for the purpose of HRA.

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